The Colburn School
Downtown Los Angeles
The Colburn School is a world-class performing arts school where a renowned faculty provides instruction in music, dance and drama to dedicated students of all ages.
Since 1950, the school has equipped students with the skills, support and opportunity needed to achieve their highest artistic goals. The school's state-of-the-art campus is located in the “heart-of-art” of downtown Los Angeles, neighboring Walt Disney Concert Hall, the Music Center, the Museum of Contemporary Art (MOCA) and the Broad Museum.
Summary of position:
The Associate, Artistic Administration and Career Development supports a wide spectrum of activities in the Artistic Administration and Career Development Department. Further, the Associate is responsible for administrative duties relating to management of young performing artists in the Colburn Artists program, servicing guest artists’ contracts and their residencies on campus, developing and producing career development offerings by the Colburn School’s Career Development Center, and coordinating student performances off campus. Serves as Career Advisor to Conservatory students and is the liaison to the Conservatory alumni group, the Colburn Collective.
Duties and responsibilities:
- In coordination with the Dean’s offices of the Conservatory, Academies and CSPA; the Director of Artistic Administration; the Finance office; the orchestra manager/librarian; guest artists and their managers, the Associate prepares and services contracts and coordinates schedules for guest artists on campus (i.e. handle travel arrangements/reimbursements, create itineraries, greet guest artists on campus and handle their needs, process honoraria, etc.)
- Coordinate in-house master classes, mock auditions, LA Phil Encounters master classes, Colburn Chamber Music Society series concerts and special projects involving guest artists
- Support programming process each season including review of documents, program books and marketing materials
- Maintain website for Colburn Artists, a professional management service for student artists performing nationally and internationally, and maintain individual Colburn Artist websites as needed
- Under the guidance of the Director, initiate coordination of all logistics (travel, hotels, rehearsal schedules, ground transportation) and create itineraries for each individual Colburn Artist professional engagement and/or audition
- Initiate Colburn Artist-Publicist connection including bio updates, press interview scheduling and coaching, social network etiquette, etc
- Arrange and implement photo shoots for Colburn Artists
- Work closely with Director on general students’ career development efforts, including support and guidance to students on self-presentation and self-generated projects. Responsible for developing and producing workshops for general student population on career building skills (Going Pro workshop series). Serve as Career Advisor to approximately 60 Conservatory students, including assessing their needs for developing careers as professional musicians and providing guidance
- Serve as liaison to the Colburn Collective, the Conservatory of Music alumni group, advising them of career opportunities and providing information
- Under the guidance of the Director, coordinate student performers for paid performance opportunities off campus with professional organizations and VIPs, including all logistics
- Manage the “gig” function. Field inquiries and equitably and appropriately disseminate paid performance opportunities to students. Liaise between student and hiring party as required
- Disseminate information regarding summer festivals, competitions, awards, etc. to students and faculty on a regular basis
- Create and manage electronic student career development materials
- Provide general administrative support to the Director of Artistic Administration and Career Development. Process honoraria and invoices, maintain files (digital and paper), create/maintain spreadsheets
- Work closely with administrative staff of the Colburn Conservatory of Music and the Music and Dance Academies in support of guest artist programming and related duties
- Manage student worker and day-to-day office including phones, scheduling, etc
- Perform other related duties as assigned
A bachelor’s degree in Music, Arts Management, or related field. Combined experience/education may be substituted for minimum education. Master’s degree a plus.
Three to five years of experience working with arts and/or music presenting organization and/or artist managers
- Administrative experience supporting a fast-paced environment and/or event logistics required
Demonstrated ability to work with very diverse faculty, staff, and students
Demonstrated ability to work independently and to work a very flexible schedule including some nights and weekends
Excellent communication skills
Excellent interpersonal skills
Excellent organizational skills, with great attention to details
Excellent computer skills
Other skills, abilities and requirements:
- Demonstrated ability to multi-task, meet deadlines and anticipate the needs of others
- Strong customer service skills, pleasant personality even when under pressure or fatigued
- Consistent work habits
- Good team skills, with ability to act independently
- Driver’s license and ability to travel to off-site locations when needed.
Excellent salary and benefits