The Blue Ribbon Office
Los Angeles, CA
The Music Center is searching for an Associate Director, The Blue Ribbon Office.
The Blue Ribbon Office seeks an enthusiastic donor relations and events professional committed to providing first-class and seamless service in support to our philanthropy partner’s goal and mission for the Office of the Blue Ribbon, this is a two person office.
Reporting directly to the President, The Blue Ribbon Office with a dotted-line oversight relationship to the Executive Vice President of Operations & COO, the incumbent will manage the Senior Coordinator and work together to provide professional, personal customer service support to its membership.
Principal Duties and Responsibilities include but are not limited to:
Under the leadership and direction of the President, The Blue Ribbon Office, this position is responsible for overseeing the overall scope of the Blue Ribbon organization including and not limited to the scheduling and implementation of an annual calendar of events, oversight of two budgets associated with The Blue Ribbon Office, the success of two annual fundraising campaigns associated with membership and The Blue Ribbon Children’s Festival, organizational and event-related marketing and communications, the functions of volunteer committees and providing exceptional customer service.
Serve as office liaison for Board of Directors and Executive Committee. Coordinate Board and Executive Committee meetings; draft agenda; take notes; memorialize notes and distribute and follow up on action points, as necessary.
Produce approximately 15 to 20 events of various sizes a year duties to include but are not limited to: coordination of venue selection, catering negotiation; coordination of rental equipment, photography and audio visual as needed. Will work closely with designated event leadership with design of invitations, tracking of reservations; will coordinate and or prepare event materials; manage event budget tracking and recording all deposits, expenses and invoices and or statements; and will also coordinate event related special needs requests and travel arrangements for visiting guests and speakers.
Working with membership leadership will be responsible for drafting, editing, proofreading and production of print material including in-house newsletter, and correspondence; will also handle the coordination of mailings.
Work with membership leadership to oversee the success of the annual membership campaign. This includes the coordination of annual membership pledge appeals; sending out letters, tracking responses and payments, coding and processing membership dues payments received in a timely and accurate manner.
Day-to-day management of the Senior Coordinator.
Administrative duties include maintaining and updating membership files; data entry; perform general office duties such as answering phones, taking and forwarding messages, handling of office mail and ordering of office supplies and office documents inventory.
Handles special request and undertakes special projects as assigned.
Knowledge, Skills and Abilities:
Bachelors’ degree from an accredited four-year college or university; master degree preferred;
3 to 4 years in the field of development or donor relations; 2 to 3 years hands-on experience in event coordination and planning; minimum of 1 to 2 years’ experience in a non-profit work environment, is required.
Must possess exceptional interpersonal skills; a personality that is available, personable, cheerful and above all highly helpful with strong collaboration skills; solid team player; self-starter; takes initiative; mature, puts interactions in perspective and do not take it personally. Humble and has experience exercising diplomacy.
Intermediate general bookkeeping skills and knowledge of accounting principals’ is required.
Exceptional writing skills required; strong editing and proofreading a must.
Ability to work well under pressure in a fast paced environment; very conscientious of priorities, deadlines and quality of work.
Successful multi-tasker; meticulous with strong attention to detail; consistent with quality and output of work.
Experience managing volunteers and/or staff.
Skilled at project management; strong executor with follow up skills
Proficiency in Microsoft environment (Word, Excel, PowerPoint, Outlook and Access); knowledge and experience in graphic design (Photoshop and other publishing software) is a plus.
Highly dependable and punctual; must be able to work flexible hours; evenings and weekends as required.
Must be able to work a flexible schedule; work environment includes office with some events held outdoors; or other locations.
$52,000.00 to $56,000.00 commensurate with experience; this is a non-exempt hourly position.
How to apply:
Submit cover letter, resume, and 2 writing samples (1) fictitious invitation for prospect donors at a member’s house in evite format and (2) invitation to a members luncheon to be held at a hotel in Beverly Hills, to: firstname.lastname@example.org or fax to: 213 972 8029.
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