Events Associate

Los Angeles Chamber Orchestra

Los Angeles, CA

events associate

Department: Development

Reports to: Assistant Director of Events & Projects. Full-time position/non-exempt

position purpose

The events associate is an integral member of a team that produces dozens of events annually, supporting LACO’s mission by providing logistical support for all events that take place outside of the concert hall, including, but not limited to, special events, donor recognition events, Sound Investment commissioning club salons, and artist residency activities. The events associate also coordinates front of house and donor lounge needs at LACO performances, and assists with the coordination of post-concert all-audience after parties. This position is responsible for coordination of the silent auction at the Orchestra’s annual fundraising gala and for administrative support of LACO special events, which contribute $450,000 net revenue annually to the overall organization budget. An excellent events associate will take the initiative to own a portfolio of events and execute them with the assistance of LACO team members.

The position is 40 hours a week with some required overtime, evenings and weekends for concert attendance and during heavy events periods. A flexible schedule to attend evening and weekend events is required.

scope & responsibilities

Concert Support

  • Liaise with concert venue front of house staff to ensure that LACO standards are upheld and that house ushers are appropriately trained
  • Maintain accurate inventory of events supplies, track donor lounge budget and procure supplies as needed
  • Coordinate donor lounge catering and coordinate with caterers and venue managers to ensure smooth delivery and pick-up of catering materials and an enjoyable patron experience
  • Assist in the planning of special post-concert events, including all-audience after-parties and musician toasts, and help manage LACO teammates during said events

Donor & Public Events Producing

  • Manage invitations, track attendance and assist with post-event follow-up for donor recognition events and Sound Investment salons
  • Provide day-of support for events; provide friendly and courteous information to event patrons in a timely manner 
  • Write descriptive events copy for development and marketing teams; assist in the creation of post-event debriefing reports for major events and initiatives
  • Participate in the planning of guest artist residencies and liaise with community partners as assigned
  • Conduct venue and partner organization research and communicate findings to events and production teams
  • Work with events and marketing team to develop innovative strategies to grow Sound Investment and student initiatives

Special Events Support

  • Work with gala committee to solicit, acknowledge and display silent auction items at annual concert gala to surpass the auction target of more than $50,000
  • Maintain the gala auction database, coordinate auction mailings and communications, including prospect and donor follow-up
  • Manage the auction needs, communicating regularly with gala committee members regarding items received and those still needed to round out the auction
  • Create the auction catalog, both online and in print
  • Assist with on-site auction coordination from set-up through tear-down
  • Attend events committee meetings and record minutes; distribute minutes to committee members
  • Generate reports, mailing lists, and prospect lists for fundraising events
  • Additional projects as assigned

Administrative Duties

  • Assist as needed with daily office processes, including mail, checks log and donation processing
  • This is not a comprehensive list of duties or responsibilities, and the role is subject to change as the department evolves.

Requirements

  • Bachelor’s degree or equivalent working experience
  • 1-2 years successful working experience in live event producing or production, preferably in the performing arts or a non-profit organization
  • Demonstrated ability to manage projects and meet deadlines 
  • Friendly and personable in professional settings
  • Proficiency with Microsoft Excel, Word, Outlook 
  • Excellent written and verbal communication skills and an ability to codeswitch among event stakeholders including vendors, artists, patrons and coworkers 
  • Scheduling flexibility including evening and weekend hours at concerts and special events
  • Ability to lift and carry up to 50 lbs
  • Ability to climb stairs and stand for several hours at a time
  • Valid California driver’s license and, with notice, access to a reliable vehicle

Ideal Candidate Will Also

  • Have experience working with a CRM (Customer Relationship Management) interface, preferably Patron Manager or SalesForce
  • Have familiarity with basic AV set-ups such as for projectors and public address systems
  • Have basic skills in Adobe Creative Suite, particularly InDesign
  • Demonstrate a basic understanding of non-profit fundraising

To Apply

Please email resume, cover letter and 2-3 page writing sample to: info@laco.org
No phone calls, please.

Become a Supporter