Executive Assistant to the Owner

David Kordansky Gallery

Los Angeles, CA

Executive Assistant to the Owner

David Kordansky Gallery is seeking a highly motivated, extremely organized, and team-oriented person who wants to be part of a rapidly growing, internationally renowned contemporary art gallery in Los Angeles. This Executive Assistant role is a full-time position, Monday-Friday, and requires flexibility for additional hours based on the needs of the Gallery.

 

CLIENT RELATIONS

-      Recognize and acknowledge the individual names and faces of clients, collectors, and curators while providing an interface with them

-      Develop and retain an in-depth knowledge of gallery artists’ practices and biographies, as well as the private and public collections that own their work, through constant research and reading

-      Offer clients a drink, make coffee, espresso, etc., when appropriate

-      Coordinate and schedule studio visits for clients, curators, press, etc. as requested by the Owner

-      Schedule private viewings for clients, curators, etc. as requested by the Owner and coordinate installation with Registrar and Head Preparator as instructed by the Owner

-      Send offers to clients on behalf of the Owner, as requested

-      Create and send general correspondence on the Owner’s behalf, as requested

-      Coordinate and mail books and/or artist packets from the Archivist as requested by the Owner

 

SCHEDULING/TIME MANAGEMENT

-      Liaise with the Sales Assistant, Directors, and other Gallery staff to schedule and adjust meetings for the Owner, as well as generally manage his business calendar

-      Work closely with the Owner’s Personal Assistant to avoid scheduling conflicts

-      Prepare the Owner’s daily agenda, collating information/requests from other Gallery staff for the Owner

-      Track reminders and important deadlines, notifying the Owner as appropriate

-      Review the daily agenda with the Owner, checking his schedule and relaying any information/requests gathered from staff the prior day

-      Make restaurant reservations for the Owner and/or clients

-      Make extensive travel reservations for the Owner, taking into account any fair and/or exhibition installation and opening schedules/requirements

 

 

 

GENERAL RESPONSIBILITIES

-      Be present for all Gallery exhibition openings, which take place on either Fridays or Saturdays

-      Track and keep receipts for monthly expenditures/business expenses, passing these on to the Finance team as needed

-      Answer the phones and take messages, in particular, notifying the Owner of any calls/messages requiring his attention

-      Sort and process mail and packages for the Owner

-      Ensure that the Owner’s phone, computer, iPad, and other devices are updated and working, troubleshooting as necessary

-      Procure and prepare daily juice and lunch for the Owner, when present at the Gallery

-      Stay apprised of exhibitions, openings, and events in the contemporary art world, in LA and beyond

 

Qualifications:

-      Knowledge of contemporary art, art institutions, and the art market required

-      High attention to detail and exceptional organizational skills

-      Extremely self-motivated and responsible

-      Able to work successfully in a fast-paced, deadline-driven environment

-      Adept at creative problem-solving

-      Superior project management skills

-      Excellent computer and technological skills (digital photography, scanning, Word, Photoshop, In Design)

-      Excellent communication and written skills

  • Knowledge of ArtBase or File Maker database preferred

 

 

Please submit the following to jobs@davidkordanskygallery.com:

 

  • a cover letter detailing your previous experience
  • a writing sample, such as e-mail or other written correspondence
  • a complete CV

 

Submissions without the above items will not be considered. No phone or walk-in inquiries please.

 

Become a Supporter