Job Posting: Administrative Assistant
*Qualifications*
Candidate must have excellent verbal and written communication skills and
the ability to interact positively with a wide variety of people on a daily
basis. The candidate is organized, detail-oriented, reliable, capable of
multi-tasking and supporting multiple positions. Experience with Microsoft
Office Suite required. Familiarity with Quark, Filemaker Pro and Quickbooks
preferred. Facility with Facebook and other common social networking
programs required. Prior experience in the non-profit arts and/or education
sectors preferred.
*Job Description*
This is essentially a front office position involving frequent daily
interactions with students, parents, faculty members, staff members, and the
general public. It is also a support position for the Conservatory’s
marketing department. The administrative assistant reports to the Operations
Manager and the Marketing Director.
General office duties include, but are not limited to, answering the
telephone, data entry, purchasing and replenishing office supplies, document
production, assistance with student registration, general program support,
management of daily mail and assistance with Conservatory mailings. The
administrative assistant is also called upon as a member of the PCM staff to
provide support and assistance at events on evenings and weekends.
Marketing duties include, but are not limited to, general support of
marketing activities, coordination of marketing mailings, assist in the
production of brochures, production of posters and displays, updating
marketing databases and mailing lists, submitting PCM events to online
calendars, updating the Conservatory’s video displays, website, wall
displays and social networking sites.
This is a 40-hour per week position with the following hours: Monday-Friday
9 am to 6 pm. The starting salary is from $24,000 to $27,000, commensurate
with experience. Among the included benefits are health insurance coverage
and a generous holiday and vacation schedule. The posting will remain open
until the position is filled.
Cover letters and resumes may be emailed to music@pasadenaconservatory.org
,
faxed to 626-683-3303 or mailed to Job Posting, Pasadena Conservatory of
Music, 100 North Hill Avenue, Pasadena, California 91106. No telephone
inquiries please.
