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Galerie Gabrie, a contemporary fine art gallery in Pasadena, CA, is looking for a Gallery Assistant. Open since 1995, Galerie Gabrie has successfully presented the public with over 125 exhibitions and lectures (both local and national), a wide range of services, and is active in the community while simultaneously maintaining its international ties. 

 

This is a great opportunity for an ambitious young professional looking to receive firsthand experience in working with successful artists and clients in a renowned art gallery. This position requires a proactive individual with the capacity to multi-task and prioritize. The desired candidate will have strong communication skills, a friendly demeanor, and the ability to work independently as well as part of a team, complemented with a willingness to learn. The main roles include reception and registration duties as well as administrative support to gallery owner. 

 

The position is part-time (20-25 hours a week), with some work in the evenings for opening receptions. 

 

Responsibilities 

• Inventory management (entering and tracking all incoming and outgoing inventory, maintaining collection management database) 

• Art handling (assist with installing/de-installing artwork, staging artworks for on and off site client visits) 

• Update website and social media accounts 

• Executive assistance to the owner and administrative tasks (data entry, filing, coordinating with vendors, general gallery maintenance) 

• Manage gallery storage spaces 

• Reception duties (open/close the gallery, greet visitors, answer phones, accept deliveries) 

 

Qualifications 

• Minimum 1 year of experience in a professional work environment, preferably within the visual and fine arts 

• An interest to work in the art industry from an administrative standpoint 

• High degree of professionalism 

• Detail-oriented with the ability to maintain an organized and methodical work style 

• Excellent written and oral communication skills 

• Self-starter with a proactive mindset 

• Ability to execute multiple tasks at once, flexibility to work in various environments 

• Basic computer skills: MS Word/Outlook/Excel, and experience with a collection management software a must (Spinnsoft preferred, but we will train) 

 

Application Instructions 

Please email your cover letter and resume to: cs.galeriegabrie@gmail.com