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Job Title: Operations Coordinator (part-time)

Location: Flexible, willing to drive to the San Fernando Valley

Website: http://www.angeleschorale.org/

OVERVIEW

The Angeles Chorale is embarking on a period of artistic and organizational growth. We seek an energetic self-starter who is inspired by the opportunity to help modernize the Angeles Chorale's operations, helping us to bring great choral music to our Los Angeles community.

The Operations Coordinator is responsible for coordinating and assisting with the administrative and business operations of the organization and works with the Board, Artistic Director and Executive Director to support direction and strategy of the Angeles Chorale.  The Operations Coordinator is responsible for coordinating the day-to-day administrative oversight of the following areas within the organization: Marketing (traditional and social media), Community Outreach, Board Development, Fundraising, and Administration.  The Operations Coordinator reports directly to the Board President and works with the Artistic Director and Executive Director to ensure the smooth operation of the organization.

ABOUT THE ANGELES CHORALE

The Angeles Chorale is a 100-voice, auditioned, professional-level, volunteer choir based in Los Angeles, CA. For more than 40 years we've brought inspiring choral music experiences to our Los Angeles community.

Our mission is to engage, enrich and inspire our audiences, singers, and our diverse community by performing great choral music with a passionate commitment to excellence, and to increase access to and appreciation of choral music in greater Los Angeles.

RECENT HIGHLIGHTS

Recent Angeles Chorale performance highlights include appearances with Barbra Streisand in her Back to Brooklyn concert at the Hollywood Bowl and with Drew Carey and Julie Andrews in Holiday Sing-Along concerts at Disney Concert Hall. The chorale was honored to join the festival chorus with Gustavo Dudamel and the Los Angeles Philharmonic in Mahler’s 8th Symphony (the Symphony of a Thousand) at the Shrine Auditorium in 2012. Most recently, the chorale appeared with the LA Phil at the Hollywood Bowl in a 2014 special performance of An Evening of Chinese Splendor.

HISTORY

The Angeles Chorale was founded in 1975 as the Valley Master Chorale by Bill and Ada Beth Lee under Bill Lee's artistic direction. The chorale merged with the Masterworks Chorale from Cal State Northridge in 1987 and performed under the baton of John Alexander for nine years. The name was changed to the Angeles Chorale during Mr. Alexander's tenure. Upon his departure, Donald Neuen, Director of Choral Activities at UCLA, stepped to the podium and led the organization for the next thirteen years, focusing on classical masterworks for chorus and orchestra. The 2015-16 concert season marks the sixth under Artistic Director Dr. John Sutton.

PARTNERS

The Angeles Chorale has performed with many fine orchestras and choral ensembles including the Los Angeles Children's Chorus, Los Angeles Philharmonic, Hollywood Bowl Orchestra, Los Angeles Chamber Orchestra, Long Beach Symphony, Pasadena Symphony, and the American Youth Symphony.

RECORDINGS

For the past several years, the Angeles Chorale has worked with Immediate Music, Megatrax, and Two Steps from Hell, leasing libraries for movie previews and television commercials. Chorale voices can be heard in many Hollywood movie trailers, including Harry Potter and the Deathly Hallows, Tangled, Meet the Parents: Little Fockers, and Prince of Persia.

RESPONSIBILITIES

  • Coordinate and support Board Team efforts:
  • Executive Team
  • Fundraising Team
  • Strategic Planning Team
  • Marketing/Social Information/Branding Team
  • Outreach Team
  • Governance Team
  • BOARD OF DIRECTORS: Work directly with the Board in the areas of fundraising and strategic planning. 
  • Assist efforts of Board Officers and Members: Chair, President, President-Elect, Chief Financial Officer, Marketing Director, Outreach Coordinator, Fundraising Coordinator, Corporate Secretary
  • MANAGEMENT COORDINATION:  Assist in the effective operation of the Development, Marketing, Production and Administrative teams.  Coordinate the efforts of all teams to meet the goals of the organization.
  • DEVELOPMENT:  With the Artistic Director, Fundraising Team, Executive Director and members of the Board, develop and coordinate the implementation of a fundraising strategy for the organization. 
  • Assist the fundraising team with planning fundraising events
  • Assist in maintaining the fundraising database with all past donation information and singer solicitor information
  • Liaise with printing vendor for preparation of annual appeal letters
  • Support the creation of online crowdfunding campaigns (E.g. Kickstarter)
  • MARKETING and COMMUNICATIONS:  Assist with developing a marketing plan for the organization, including branding (in consultation with the Artistic Director and Executive Director). 
  • Work with the outside consultants/ contractors to implement season and individual program marketing and communications
  • Compile Concert Program content and liaise with graphic designer on program production
  • Oversee the development of printed materials and targeted marketing efforts
  • Produce and send various mass email content and communications (announcements, e-newsletter, fundraising appeals, action alerts)
  • Coordinate interaction with followers and fans on Facebook, Twitter and Instagram by posting interactive content pertinent to the work of the Chorale
  • Maintain the Angeles Chorale’s YouTube channel, helping to produce content
  • Maintain and distribute the marketing and production calendars used to coordinate all team activity
  • Assist with design and editing of organizational publications
  • Assist with development of material for the organization’s website
  • EDUCATION AND OUTREACH:  Support the development and operations of the Outreach Team, and education and outreach programs of the Chorale.
  • GENERAL ADMINISTRATION:  Assist the Executive Director in the coordination of office administration, the operation of the physical facilities, and human resource management
  • Assist the Executive Director in maintaining Chorale databases for singers, patrons, donors and sales
  • Recruit and supervise interns
  • Assist the Executive Director, as needed, in maintaining the permanent files of all required records:
  • Board and Executive Team minutes, accounting records, bank statements, financial data, tax returns
  • Copies of press releases and press kits, advertising materials, concert programs, and performance statistics for each performance (ticket sales, audience size)
  • Attends Board Meetings and Team Meetings when requested
  • Provides temporary assistance to the Executive Director during any absences
  • Other duties as assigned

QUALIFICATIONS

  • The ideal candidate will have 2-3 years of experience in administration of a not-for-profit arts institution. Experience in marketing, fundraising and arts administration a plus.  Candidate should have a passion for performing arts and a great appreciation for choral music. Must have proven leadership skills, a creative approach to problem solving and the ability to take a team approach to management.
  • Bachelor’s Degree in Communications, Journalism, English or closely related field
  • Superior writing and editing skills, acute attention to detail
  • High proficiency in MS Office
  • Proficiency with Facebook, Twitter and other social media. WYSIWYG website editors such as Weebly or Squarespace, and Google Apps for Work strongly preferred.
  • A diplomatic problem-solver with the ability to work with people across race, ethnicity, class, gender, sexual orientation and age including board members, contractors, vendors, volunteer chorale members, audience members and donors
  • Organized and detail-oriented with the ability to juggle multiple projects and meet deadlines
  • Experience with donor/constituent relationship management database software (e.g. FileMaker Pro, DonorPerfect, Raiser's Edge) and e-mail marketing programs (Mailchimp, Constant Contact etc.) strongly preferred
  • Experience working with budgets and some knowledge of financial bookkeeping software preferred
  • Some basic graphic design skills a big plus. Familiarity with Adobe Creative Suite and Photoshop preferred.
  • Ability to balance day-to-day demands with big-picture vision and strategy
  • Able to work remotely from home with your own computer and Internet access, the successful candidate must be based in the Los Angeles area and have a car and a valid driver license.

COMPENSATION

This position is 20 hours/week $20/hour with flexible hours and location. Some on-site work at the chorale office and rehearsal and performance venues required.

This position will report directly to the Board President.

TO APPLY

Please send cover letter and resume as a single MS Word formatted attachment to Steve Green, President, Board of Directors, Angeles Chorale at president@angeleschorale.org including “Operations Coordinator” and your name in the subject line of your email.