Performing Arts Coordinator

DCA Performing Arts Division

Canoga Park, CA

DESCRIPTION

Performing Arts Coordinator II - DCA Performing Arts 

Job Summary 

The City of LA Dept. of Cultural Affairs is seeking to employ a Part-time /As-needed Worker (20-25 hours). This worker will serve at the Venue Manager of the Madrid Theatre in Canoga Park that will oversee the daily operations, staff, client negotiations, event oversight, and community engagement encompassing the San Gabriel Valley. Compensation is approximately $ 2,733 per month (based on 23 hours per week and $29.71 per hour). 

Agency and Address of Employment 

City of Los Angeles, Department of Cultural Affairs (DCA) 

201 N. Figueroa Street #1400 

Los Angeles, CA 90012 

ATTN: Performing Arts Division 

Email: dcaperform@lacity.org 

Applications are due Monday, November 20, 12:00 noon, 2017 via email or dropped off at the DCA offices. 

About DCA 

The Department of Cultural Affairs (DCA) generates and supports free and low cost, high quality arts and cultural experiences which are accessible and celebratory for Los Angeles’ 4 million residents and 40 million annual visitors. DCA advances the social and economic impact of the arts in neighborhoods throughout the City of Los Angeles. 

About the DCA Performing Arts Division 

DCA relaunched its Performing Arts Division in 2016 and is committed to providing resources to enhance the capacity of performing arts to thrive in the public realm and support music, dance, theater, and performance of all genres, as well as to support organizations, arts programs, individual grants, cultural exchange programs, venues/facilities, presentations, and special projects based on partnership, collaboration, and community investment. DCA currently manages and stewards four city-owned theaters: the Warner Grand Theatre (San Pedro), the Vision Theatre (Leimert Park), the Barnsdall Gallery Theatre (East Hollywood), and the Madrid Theatre (Canoga Park) in addition to overseeing two city-owned, operator-managed theaters: the Nate Holden Performing Arts Center (West Adams, managed by Ebony Repertory Theatre) and the Los Angeles Theatre Center / The NEW LATC (Downtown Los Angeles, managed by the Latino Theater Company). The Performing Arts Division also supports Los Angeles artists through advocacy on a national and international level to enhance our relationships with national touring circuits, for-profit promoters, national service organizations, other government agencies, foreign consulates, and important festivals and cultural centers across the globe. 

Job Overview 

A pro-active and collaborative member of the Performing Arts Division leadership team based at the Madrid Theatre in Canoga Park, this position will function as the Venue Manager of the Madrid Theatre and will oversee the daily operations of that venue, including tracking and processing all finances, sourcing and supervising the full-time, part-time and over-hire staffs, coordinating the maintenance of the physical plant and the theatrical equipment, identifying and developing new rental income opportunities, contributing to the Performing Arts Division fundraising efforts and deeply engaging with the community, as the “public face” of the Division and the DCA. Some nights and weekends at the venue are required. 

Hours 

20-25 hours per week (with approximately 16 office hours on a regular schedule, and planned community interaction hours on an as-needed schedule). Some weeks may require more hours, but this position will have scheduled office hours, and with some time off-site in the community, at Madrid events, as well as at DCA offices. 

Term of Employment and Compensation 

Preliminary contract for seven months of work will be offered December 2017 to June 2018. Based upon the performance of the employee and the availability of budgetary resources, the term may be extended or a new agreement created between July 2018 to June 2019. Compensation is approximately $ 2,733 per month (based on 23 hours per week and $29.71 per hour). 

This is not a civil service position. The selected candidate will be employed as an as-needed/at-will employee. 

QUALIFICATIONS

Eligibility 

Applicants must have: 

No fewer than four years of professional work skills or transferable knowledge in facilities/theater management, performing arts production (music, dance, theater), presenting performing arts of all disciplines, bookkeeping and finances, LA City policy and procedures, contracts management and negotiation, booking and scheduling venues, payroll and staff supervision and knowledge of the San Gabriel Valley and Los Angeles region as well as excellent customer service skills including: logical and analytical thinking, problem solving, superb written and oral communication skills, and ability to perform duties on deadlines with minimal guidance after being trained. 

Applicants may have: 

EITHER four years (or more)of full-time paid experience in a management position as a venue manger, performing arts presenter or administrator within a cultural agency, OR a degree from a community college or four-year university in Arts Administration, Music Production, Art History, Architecture, Business Administration, English, Marketing, Nonprofit Management, Communications, or any artistic discipline (such as: Music, Design, Literature, or Media Arts) plus one (or more) year(s) of part-time or full-time experience managing a venue which involve communities and creative/cultural expression. 

Desired Qualities 

  • A self-starter who will thrive in a small team environment within a larger organization 
  • Self-motivated and dependable 
  • Highly organized and professional 
  • Confidence in managing interpersonal communications, making/meeting appointments, and office task deadlines 
  • Operate a personal computer very proficiently (the City is a PC and not a Mac environment) 
  • Proficiency using the Internet to research products and services 
  • Proficiency in Excel and Word; social media knowledge also preferred 
  • Respectful of the many diverse communities and cultural groups of the Los Angeles region 
  • Multi-lingual preferred, but not mandatory 

HOW TO APPLY

Application Elements 

Applicants should submit: 

  • a cover letter highlighting the experiences, skills, and attributes which qualify them for the Performing Arts Coordinator II position and demonstrate deep interest in working in the field of theater managment and community cultural arts; 
  • a professional resume; and 
  • Three professional references: include name, title, contact number, contact email, and relationship to applicant.  

Application Deadline 

Application packets should be postmarked or emailed to dcaperform@lacity.org by Monday, November 20, 

12:00 noon, 2017. 

Selection Process 

The top candidates will be interviewed until the position is filled. In the interview, emphasis will be placed on the nature and adequacy of the candidate’s education, experience, skills, and training. 

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NOTE ABOUT CIVIL SERVICE CLASSIFICATIONS 

While this position does not provide any direct promotional or transfer opportunities, the selected employee will be working with many civil servants in the Arts Associate, Arts Manager, and Management Analyst classifications; and will observe and learn about these classifications of full-time civil service. Qualifications for and examinations for civil service positions can be researched through the City of Los Angeles Personnel Department through the following web link: http://per.lacity.org 

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