Program and Events Manager, Education

The Music Center

Los Angeles, CA

The Music Center is one of the most impressive performing arts centers in the United States. It is also one of the largest. For the past five decades, the Center has provided Los Angeles County with the finest performing arts experiences, acting as both presenter and as host to four world-class organizations: LA Philharmonic, Center Theatre Group, LA Opera and LA Master Chorale.  

The Music Center’s venues are among the best known in the world and include the following:

  • Dorothy Chandler Pavilion (3,107 seats), the first and largest of the Center’s venues, opened in 1964. It is home to LA Opera and the Center’s own Glorya Kaufman Presents Dance at The Music Center. For decades, Dorothy Chandler Pavilion was home to the LA Philharmonic and more than 20 Academy Awards presentations.
  • Ahmanson Theatre (1,600 to 2,007 seats) opened in 1967, is home to Center Theatre Group, which produces and presents large-scale theater and musical theater productions on its stage.
  • Mark Taper Forum (739 seats) is also home to Center Theatre Group; the circular building has a thrust stage offering seating on three-sides. The Mark Taper Forum underwent a $30 million renovation in 2007-08.
  • Walt Disney Concert Hall (2,265 seats), designed by Frank Gehry and completed in 2003, is the newest of The Music Center’s major venues. It is home to the LA Philharmonic and LA Master Chorale. The audience chamber is configured in a “vineyard” style, providing seating on all four sides of the stage. 

Outdoor Venues

  • Music Center Plaza (225,000 square feet) is an expansive outdoor urban venue that hosts events such as National Dance Day, LA Arts Month, festivals, live simulcasts and weekend activities for dance as well as many private and civic celebrations, special events and galas. 
  • W. M. Keck Foundation Children’s Amphitheatre (350 seats) is a hidden gem located on the rooftop of the Walt Disney Concert Hall and adjacent to The Blue Ribbon Garden
  • Blue Ribbon Garden is the Walt Disney Concert Hall’s rooftop garden. Nearly an acre in size, the garden is serves as a backdrop to pre- and post-theater receptions, private events and children’s programming.
  • Grand Park– “The Park for Everyone” – sits between The Music Center and City Hall, stretching over four city blocks. Although managed under the aegis of The Music Center, Grand Park currently operates with its own staff leadership, budget and programming. To date, collaborations and co-presentations have been minimal, but there is great opportunity for Grand Park to become a significant portion of The Music Center’s reach into the community. http://grandparkla.org

More information on The Music Center, its programs and venues can be found on their website: http://www.musiccenter.org/

Current Environment 

The Music Center operates on an annual budget of over $65 million with a fulltime staff of 225.  Notwithstanding this enormous team, the internal culture of The Music Center is one of service to clients and audiences as well as collegiality with each other.

In June 2015, Rachel Moore was tapped to become The Music Center’s President and CEO, beginning her new position on October 5. She is the former CEO of American Ballet Theatre and is the first Music Center leader who comes from the artistic producing world (vs. venue management). Ms. Moore replaces Stephen Rountree, who resigned in December 2014 after a 12-year tenure to take a position with Center Theatre Group.

The Music Center’s multiple resident companies offer extraordinary programming within their various disciplines in classical and orchestral music, opera, choral music and theater. The Music Center therefore focuses primarily on other programming disciplines and areas. Key among these is dance, and the Glorya Kaufman Presents Dance at The Music Center series is at the center of its programming efforts. Major national and international dance companies have graced the stage of the Dorothy Chandler Pavilion (the primary venue used for the Glorya Kaufman series) including, The Royal Ballet, The Bolshoi, American Ballet Theatre, Joffrey Ballet, Alvin Ailey American Dance Theater, Mark Morris Dance Group, among many others.

The Education department seeks an energetic and dynamic Program and Events Manager to join its team. The Music Center’s Education department serves students and educators throughout Los Angeles County with arts education programs and experiences in dance, music, theatre and visual arts. During the 2016-17 school year, The Music Center’s Education department served over 135,000 students and educators.

Reporting to the Associate Vice President of Education, the Program and Events Manager position is responsible for implementing, managing and coordinating events for the Education department of The Music Center, including two large-scale annual arts festivals and 3-5 student dance matinee performances each year.

RESPONSIBILITIES

Principal responsibilities include but are not limited to:

  • Plan and execute the Very Special Arts Festival and the Blue Ribbon Children’s Festival, two long-standing, large-scale annual arts festivals for students.  Attendance at these programs average 7,500 and 18,000 students and educators, respectively. Responsible for all logistical planning – event design; secure permits, vendors and artists; negotiate and implement contracts; coordinate catering and parking; manage budgets; process invoices; create timelines; and liaison with internal department staff.  Coordinate event invitations and flyers, with assistance from the marketing department.
  • Responsible for targeted outreach to Los Angeles County area schools to secure audiences for onsite education events. Coordinate and maintain mail and email lists to notify age appropriate schools of upcoming events.  
  • Market, assign and manage attendance at student events. In addition to the above festivals, this includes 3-5 student matinees annually. Coordinate all communications with attending teachers and schools.  
  • Schedule stage performances, coordinate festival day scripts and produce program in conjunction with the Very Special Arts Festival. Coordinate and oversee regular meetings with external partners.
  • Coordinate the creation of the student dance presented in conjunction with the Blue Ribbon Children’s Festival, including choreography; audio/video recording, editing and duplicating; music licensing rights; and distribution to attending schools. Coordinate curriculum support with assistance from the Director of Special Projects and education staff; distribute to all attending schools.
  • Coordinate the annual design update of the Blue Ribbon Children’s Festival book giveaway, A Journey Through The Music Center, including printing and delivery.
  • Coordinate street closures for related events, including petitions, insurance and permits.
  • Recruit, train and oversee over 500 volunteers annually, from students to high level donors. 
  • Maintain strict oversight on event budgets. Prepare check requests and process invoices.
  • Reconcile attendance details for post-event data analysis and grant reporting. 
  • Assist Education department with special projects as needed.

QUALIFICATIONS

  • 5+ years of professional experience in event management, preferably in a non-profit organization.
  • Bachelor’s degree required.
  • Exceptional project management skills and ability to multi-task within strict timelines and budgetary constraints.
  • Excellent organizational and time management skills, with strong attention to detail.
  • Ability to manage multiple concurrent projects and prioritize responsibilities.
  • Must be able to think strategically to anticipate and troubleshoot any unexpected challenges.
  • Strong verbal and written communication skills.
  • Ability to work both independently and collaboratively.
  • Excellent interpersonal skills to establish working relationships with internal staff, donors, vendors and volunteers.
  • Ability to remain calm when working under pressure.
  • A passion for arts education is highly desirable.
  • A good sense of humor is even more desirable.

SALARY

$48,000 - $55,000, non-exempt; salary is commensurate with experience.

HOW TO APPLY

To be fully considered for the position, please submit a cover letter and resume to Jobs@musiccenter.org or fax to: (213) 972-802.

Equal Opportunity Employer

 

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