Palo Alto, CA
Pace Gallery, a leading modern and contemporary art gallery representing some of the most significant artists and artist estates of the 20th and 21st centuries, is seeking a dynamic, organized and efficient candidate for a full-time Receptionist position for our Palo Alto, CA, location. The Receptionist will be responsible for greeting incoming visitors, answering all incoming calls, email and in-person inquires, and directing messages to the appropriate staff members, as well as providing general administrative support. The ideal candidate will be highly organized, possess sound judgement and excellent communication skills.
Please note that the start date for this position is mid-May.
Responsibilities will include, but are not limited to:
- Greet all incoming visitors, clients, and press, both in person and by phone.
- Act as initial point of contact and answer any questions or concerns.
- Answer all incoming calls to the gallery and direct inquiries to the appropriate staff members.
- Send, receive, and review physical mail and communicate with mail vendors (e.g., FedEx, couriers) as needed.
- Maintain overall appearance and tidiness of general gallery spaces, book display, as well as kitchen and stockroom areas.
- Open and close the gallery space each morning and evening.
- Inspect the gallery each morning prior to opening to the public to ensure security of the artwork and facility.
- Assist with private viewings, special events and openings.
- Mentor new team members and interns.
- Provide administrative assistance to other internal departments as needed.
- Bachelor’s degree in a related field preferred.
- 1+ years of administrative experience working in a gallery, auction house or museum.
- Excellent verbal and written communication skills required.
- Ability to effectively communicate and collaborate with a diverse range of people and job functions.
- Knowledge of contemporary art, Art History, or fine art, preferred.
- Excellent computer skills including PC and Mac platforms.
Interested candidates should submit a cover letter and resume to firstname.lastname@example.org, with ‘Receptionist – Palo Alto’ as the subject line. Please note that only qualified candidates will be contacted. No phone calls please.
The Pace Gallery is an Equal Opportunity Employer.