Temporary Administrative Assistant

California Alliance for Arts Education

Los Angeles, CA

ABOUT

The California Alliance for Arts Education seeks a temporary (approximately 4-6 months) full-time Administrative Assistant who will provide administrative support for the Alliance’s Pasadena office. 

The Alliance is in its fourth decade of working to build a brighter future for our state by making the arts a core part of every child’s education. Over its 37-year history, it has advanced its mission to advocate for high quality arts education for all students by providing policy expertise and by mobilizing a statewide network of advocates and allied partners. With an annual budget of $1,400,000, seven staff and several part-time contractors, it is the only statewide organization that brings together all primary constituencies for arts education, including arts organizations, K-12 teachers, professional teacher associations, state and local education departments, professional development providers, parents and PTAs, and interested community members in higher education and business. 

 

HOW TO APPLY 

To apply, submit a cover letter, resume, and three (3) references as ONE (1) attachment in pdf format via email to hr@artsed411.org. Please state “Temporary Administrative Assistant Application” in the subject line. No phone calls please.

To learn more about the organization go to: www.artsed411.org

 

Major Duties and Responsibilities

Administrative:

  • Provides administrative support to Alliance staff
  • Coordinates logistics and prepares materials for meetings and special events, including board and Policy Council meetings
  • Provides technology trouble-shooting and support
  • Provides research support
  • Creates and updates presentations
  • Provides input on and support for ongoing projects such as Student Voices Campaign, state-wide summits, and regional breakfasts
  • Tracks contracts and invoices due

Other:

  • Represents the California Alliance to the public, works effectively with constituents, including Board members, Policy Council members, nonprofit arts organizations, independent contractors, vendors, and the general public
  • Collaborates on upcoming events such as the Student Voices Campaign, creates design concepts, assists with travel arrangements, event layout and printed materials

 

Job Qualifications

Education: Bachelor’s degree preferred. 

Experience: 1-2 years of administrative experience preferred. Experience working in arts organizations and/or non-profit organizations a plus.

Knowledge, Skills, and Abilities:

Ideal candidate will have:

  • Excellent written and spoken communication and interpersonal skills
  • Exemplary organizational, logistics, time management, project management, analytic and coordination skills
  • Excellent attention to detail and follow through on projects/tasks
  • Stellar editing and proofreading skills
  • Advanced knowledge using Microsoft Office (Word, Excel, PowerPoint) and Macintosh platform required. Experience with PC platform, Quickbooks, or Smartsheet a plus. Experience with graphic design programs a plus.
  • General technological savvy
  • Strong online and database research and reporting skills
  • Friendly, outgoing professional presence in telephone and face-to-face communication
  • Ability to work independently and carry out assignments with accuracy and within stated timeframe
  • Flexibility in adapting to the current needs of the organization or project
  • Creativity, curiosity, and a good sense of humor
  • Experience, involvement, or interest in the arts or arts education a plus 

Evaluation Criteria:

  • Meets or exceeds goals set by staff
  • Manages portfolio of work and provides high level of service to Alliance stakeholders and staff
  • Interacts effectively with staff, contractors, arts education constituency and the community

Compensation: Temporary, full-time, non-exempt position. Commensurate with experience.

Applications will be considered on a rolling basis.

The Alliance values diversity and encourages minorities, women and individuals with disabilities to apply.

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