Volunteer Coordinator

City of Torrance

Torrance, CA

SALARY

$13.12 - $14.47 Hourly

OPENING DATE: 09/27/17

CLOSING DATE: 10/18/17 05:30 PM

DESCRIPTION

The City of Torrance Community Services Department is currently accepting applications for a Community Services Leader II (Volunteer Coordinator) with the Cultural Services Division!

The Torrance Art Museum (TAM) is the premiere exhibition space located in the South Bay community of Torrance whose programming is primarily focused on the temporary display of contemporary art. The Volunteer Coordinator reports to the Museum Curator, and is responsible for recruiting, scheduling, training and recognizing volunteers. Currently, TAM has about 40 volunteers. The Volunteer Coordinator will plan at least one annual field trip and recognition event. Additionally, this position will assist the TAM curatorial team with maintaining an online presence through all channels, and ensuring fulfillment of items to TAMA members.

HOURS

This is a recurrent, part-time, non-civil service, as needed position. Hours are flexible. This position may be expected to work some evenings and weekends. Employees may not work over 980 hours per fiscal year.

DUTIES & RESPONSIBILITIES

The following duties represent th e principal job duties; however, they are not all inclusive.

  • Responds to public inquiries regarding the volunteer program;
  • Maintains current sources of volunteer recruitment and initiates new sources;
  • Screens potential volunteers for proper placement;
  • Schedules and assigns work of volunteers for regular museum hours as well as opening receptions and other special events; finds substitutes in case of cancellations;
  • Work with curators to develop materials for volunteer training and education related to exhibition-specific information as well as relevant contemporary art topics;
  • Maintains accurate database of all volunteers records including monitoring of volunteer time contributions;
  • Ensure volunteers maintain accurate visitor attendance records, and compile the data into monthly/annual reports;
  • Serves as the liaison between volunteers and other museum staff;
  • Implements policies and procedures of the current volunteer program and assists in developing policies to expand the program;
  • Coordinates at least one annual volunteer field trip and recognition event;
  • Keeps the informational exhibition folder at front desk current;
  • Researches docent training opportunities; aids in developing a docent training program and supports implementation of docent training program;
  • Coordinates docent led educational programs;
  • Gathers, updates and submits volunteer information for TAM volunteer page on website;
  • Coordination of and planning for volunteer meetings and walk through with curator;
  • Works with TAM curatorial team to maintain presence on social media;
  • Trafficking fulfillment of membership premiums to TAMA.

MINIMUM QUALIFICATIONS

Education and Experience

Any combination of education and experience that would have provided the required knowledge and skills is qualifying. A typical way to obtain the knowledge and skills would be:

Graduation from high school or the equivalent. Six months of recent, paid or volunteer part-time work experience directly related to recreation or community programs and services involving public contact. College coursework in recreation or cultural studies is desirable.

Ideal Candidate

In addition to the minimum qualifications, the ideal candidate will possess:

  • Interest in contemporary visual art;
  • Strong interpersonal skills;
  • Ability to use Microsoft Office suite;
  • Proficiency utilizing social media;
  • Ability to establish and maintain cooperative relationships with all persons contacted in the course of work including fellow employees and other City representatives, volunteers, curators, artists, and outside vendors;
  • Strong organization and time management skills;
  • Excellent written and oral skills.

HOW TO APPLY & EXAM PROCESS

Interested applicants must submit an online application available at www.TorranceCA.Gov/Jobs. Application submissions will be accepted from Wednesday, September 27, 2017 through Wednesday, October 18, 2017 at 5:30 p.m. Only those candidates whose experience best meet the needs of the City and the

Department will be invited to participate in a panel interview.

Panel Interviews are tentatively scheduled for the week of October 30, 2017.

If you have additional questions, please contact Max Presneill, Museum Curator, at MPresneill@TorranceCA.Gov or (310) 618-6341.

SPECIAL NOTES

As a condition of employment, candidates must pass a background check and a pre-employment medical examination. Applicants with disabilities who require special testing arrangements must contact Human Resources.

The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice

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