Administrative Assistant

Brendan Ravenhill Studio

Los Angeles, CA

DESCRIPTION

Brendan Ravenhill Studio is seeking a part-time Administrative Assistant to support the Finance & HR Department in its daily operations. An ideal candidate should have natural organizational skills, a friendly and professional personality, and an energetic spirit. If you are a natural at helping others and find purpose in a supportive role, this is a great opportunity to join a passionate, collaborative, and growing design studio.

 

RESPONSIBILITIES

  • Manage Accounts Payable and Accounts Receivable.
  • Communicate with clients by following up on open and past due invoices.
  • Process Studio expense receipts including reimbursable expenses and petty cash transactions.
  • Track and log employee PTO hours.
  • Keep company records filed, organized, and easy accessible.
  • Support Finance & HR Department by answering phone calls, running errands, maintaining department calendar, sorting incoming and outgoing mail, and completing forms.
  • Run the Studio Lunch Benefit Program, including meal planning, ordering, and scheduling.
  • Organize Studio field trips, group activities, birthday and other employee celebrations.
  • Support in-house event planning with other departments and the PR team.
  • Assist Directors with booking travel and accommodations for trade shows, sales trips, and studio retreats.
  • Assist with recruitment efforts by posting job advertisements, updating recruiting agencies, and organizing job applications.
  • Help maintain the Studio by keeping Studio offices, bathrooms, and kitchen fully stocked, scheduling cleaners, washing linens, and coordinating repairs.

 

REQUIREMENTS

  • 2+ years of professional bookkeeping or administrative experience.
  • Excellent organizational skills.
  • Professional yet personable communication style via phone and email.
  • Detail-oriented, trustworthy, and down to earth with positive energy.
  • A love of art and design.
  • Proficiency with Quickbooks, Microsoft Office Suite, and Google calendar

 

POSITION SPECIFICATIONS

  • Part-time position, three days a week, paid hourly.
  • Lunch is provided Mondays, Wednesdays, and Fridays.
  • Potential to grow into a full-time position.

 

HOW TO APPLY

If this sounds like you, please send your application to careers@brendanravenhill.com. Due to the large number of submissions, we may not respond to all inquiries. Please include:

  • A great cover letter that is full of character and devoid of typos.
  • Two professional references.
  • Date you can start.

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