Administrator/ Registrar

George Stern Fine Arts

West Hollywood, CA

Level: Full-Time
Salary: Commensurate upon experience.
Days/Hours: Tuesday-Friday, 10-6, Saturday, 11-6, additional hours will be required as needed for show openings, other events and extra work.
Company Description: Art gallery specializing in important Early California Impressionism, Early Modernism, and American Scene Painting.

Job Description:

  • Arranging all shipping of artworks, both incoming and outgoing Gallery inventory.
  • Precision documentation on all incoming and outgoing acquisitions (including photographing inventory), sales, and consignments in Spinnsoft database.
  • Coordinating exhibition preparations, preparing exhibition checklists, coordinating upcoming exhibitions, and events, etc.
  • Gallery advertising including in-house designing of brochures and ads.
  • Maintain various gallery websites on a regular basis.
  • Press, client and media relations including sending out bi-weekly updates of the gallery through Constant Contact.
  • Assist the Director and Owner.
  • Maintain client database.
  • Art Historical research.
  • Greet visitors in a friendly, professional manner.
  • Provide general administrative duties:  phones, filing, and correspondence 


  • Bachelor’s degree required.
  • Knowledge of Art, Art History, or Business with a minor in Art/Art History or equivalent experience
  • Knowledge of MS Office
  • Familiar with Adobe Photoshop and InDesign
  • Knowledge of basic html
  • Excellent verbal and written communication skills
  • Proven ability to exercise tact, and deal with confidential matters

To Apply:

Please email resume and cover letter to: [email protected]
Subject line: "Registrar"
Attn: Irene Stern

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