Administrative Coordinator


Los Angeles, CA / New York City, New York

artEquity is a national initiative funded by The Andrew W. Mellon and the Doris Duke Charitable Foundations that provides
tools, resources, and training to support the intersection of art and activism.

Team Approach: ​The artEquity staff works with a team approach based on administrative and project needs.

Job Status​:

This position is the equivalent of one full-time team member. It can be filled by one full-time person or two
part-time people. based on applicant qualifications and availability.


Working with a dynamic team of staff and facilitators, the Administrative Coordinator(s) will
provide administrative support for a variety of artEquity initiatives and ongoing daily operations. As a member of a
collaborative national team, the Administrative Coordinator(s) will work remotely, attending teleconference and video
meetings, as well as periodic in-person meetings as needed. Primary duties will include, but not be limited to:

● Office Administration
○ Provide oversight for all scheduling including: initial intake calls with potential new partner organizations, internal staff
and facilitator meetings, meetings with existing partner organizations, and training dates;
○ Maintain organizational calendars, including but not limited to Programing and Logistics Calendar;
○ Provide oversight for systems management (including email, payroll, and Google Drive);
○ Provide oversight for invoice tracking and billing;
○ Provide oversight for creation of agreements with contractors;
○ Support grant application and report editing;

● Facilitator Training Program logistics
○ Support logistics related to the national and regional facilitator trainings, including but not limited to registration
process, travel, lodging, catering, site visits, and participant and facilitator communications;
○ Be on-site for trainings, as needed;

● Organizational Consulting logistics
○ Provide oversight for partner organization invoice creation and tracking ;
○ Process invoices from staff and facilitators;
○ Prepare and proof written materials as needed;
○ Facilitate resource materials permission requests;
○ Provide oversight for intake call process;
○ Support organizational assessment report process.


● Commitment to social justice and art activism;
● Strong communication skills both written and verbal;
● High level of discretion, trustworthiness, and ability to review and safeguard confidential data and information;
● Attention to detail and ability to hold self/others accountable;
● Ability to work independently and work collaboratively as part of a dynamic team;
● Ability to work remotely, take initiative, and be self-directed;
● Commitment to ongoing self-reflection, awareness, and analysis-building;
● Familiarity with both Microsoft Suite and Google Drive platforms;
● Ability to manage project work plan and timeline;
● Producing or stage management background is helpful;
● Prior knowledge of artEquity programming is helpful.
Term of Job​: Contractor, Ongoing

● $18/hour
● 20-40 hours per week

How to Submit:
Please send a cover letter and resume to Libby Peterson at [email protected] For more information on artEquity, please

Commitment to equity and social justice​: artEquity is committed to creating a diverse and inclusive work environment.
Applicants from communities historically underrepresented in the arts are strongly encouraged to apply. All applicants will receive
consideration for employment without discrimination based on race, color, religion, gender, gender identity or expression, sexual
orientation, nation of origin, disability, age, or veteran status.

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