Artistic Assistant

Los Angeles Chamber Orchestra

Los Angeles, CA

position title: artistic assistant
reports to: orchestra manager and director of community programs
part-time position/non-exempt

Position Purpose

This positions helps guest artists perform at their highest level and make great music by ensuring that their performance needs are met and that their LACO experience is seamless and positive, prior to and during their time with the orchestra. While reporting to the orchestra manager and director of community programs, this position follows directives from the artistic administrator and works closely with the operations and community programs coordinator.

Scope & Responsibilities

  • Prepares, tracks, and executes guest artist contracts, tech sheets and itineraries following the terms negotiated by the artistic administrator.
  • Serves as primary point of contact in Los Angeles by ensuring compliance with contract riders, arranging local transportation and hospitality, and handling any needs that arise locally.
  • Communicates regularly with artist representatives to confirm travel, hotel, rehearsal and performance details; facilitates artistic correspondence among resident and guest artists.
  • In collaboration with artistic administrator and operations and community programs team, facilitates residencies, outreach, pre-concert talks, and other initiatives involving guest artists.
  • Tracks and processes artist expenses via expense reports, direct billing and operations credit card use.
  • In collaboration with development and marketing teams, facilitates guest artist participation in assigned fundraising and promotional activities.
  • Participates in a rehearsal and concert duty rotation with the operations and community programs team and occasionally assists with library duties, education and community events, auditions, and other production needs. 
  • Regularly liaises with, provides assistance and arranges logistics for music director and other members of artistic leadership in fulfillment of their LACO duties.
  • Processes visa applications for all foreign artists.

 Characteristics Required

  • Knowledge and love of classical music and the symphony orchestra.
  • Ability to interact comfortably and respectfully in person, on the phone or in writing with board members, artists, donors, other VIPs and the public.
  • Ability to work independently, meet deadlines and manage multiple projects at once. 
  • Record of building excellent relationships internally and externally. 
  • Confidence, tact, and diplomacy; extreme discretion and strict confidentiality. 
  • Excellent verbal and written communication skills; focused attention to detail, particularly when preparing and editing written documents.
  • 1-2+ years of experience in an administrative role at an orchestra or arts organization preferred.
  • Strong typing and computer skills, particularly Word, Excel, PowerPoint and Outlook.
  • Fluency in a second language a plus, particularly German, French, Japanese, Chinese, Korean, Italian, or Spanish, to assist in building relationships with artists. 
  • Positive attitude, calm presence, friendliness, and a valid driver’s license.

To Apply

Please email cover letter and resume to [email protected]. Subject: artistic assistant

About LACO
Los Angeles Chamber Orchestra (LACO), proclaimed “America’s finest chamber orchestra” by Public Radio International, has established itself among the world’s top musical ensembles. Acclaimed conductor and pianist Jeffrey Kahane, music director of LACO since 1996, concludes his tenure at the end of the 2016-17 season. Andrew Norman serves as composer-in-residence and Mahan Esfahani serves as Baroque Conversations artistic partner. During its almost 50-year history, the Orchestra has made 31 recordings, toured Europe, South America and Japan, and garnered eight ASCAP Awards for Adventurous Programming. Headquartered in downtown LA and devoted to making great music personal, LACO presents concert series at Glendale’s Alex Theatre, UCLA’s Royce Hall, Colburn School’s Zipper Hall, New Roads School’s Moss Theatre, and more. Next season’s special initiatives include a performance with Yo-Yo Ma at USC’s Bovard Auditorium and the three-week long Lift Every Voice festival highlighting the power of music and musicians to unite communities and fight injustice. LACO outreach programs – notably Meet the Music – reach thousands of young people annually, nurturing future musicians and composers as well as inspiring a love of classical music.


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