The Broad Stage
The Artistic Associate provides administrative and organizational support to the Programming department and assists with all program development and the season planning process. S/he/they will conduct research, produce reports, and manage information necessary for season planning. As a liaison, the Artistic Associate will be a central point of contact for both internal and external stakeholders, managing the flow of programmatic information throughout The Broad Stage. S/he/they are supervised by the Director of Artistic Planning and Director of Programs and Activations.
- Support Director of Artistic Planning and Director of Programs & Activations in the process of planning each season.
- Research and create reports, spreadsheets and presentations about potential artists as assigned by Directors.
- Research and maintain a database of festivals in dance, music, theater, contemporary and multimedia performance, regionally, nationally, and internationally.
- Support and track communication with artists/artist representatives about upcoming projects and ideas, as well as calendaring and meeting reports.
- Manage all artistic submission materials and track internal feedback from various departments.
- Attend and represent the department at internal and external events, performances, conferences and meetings as assigned.
- Schedule interdepartmental meetings as required.
- Provide thoughtful and concise written feedback on artistic submissions, projects and live performances as assigned.
- Oversee, manage and keep current Programming department databases, ie. Patron Manager platform and spreadsheets.
- Ensure that Programming, Operations, and Production departments receive the most up to date program and logistical information and technical riders by functioning as a liaison between the programming and production departments.
- Support Director of Production and Education & Community Programs Manager with coordination of artists, vendors, staffing for annual Broad Fest community festival onsite.
- Coordinate logistics for assigned Activation activities supporting the Production Department.
- Support Senior Operations Manager and Education & Community Programs Manager with artist contracts, letters of agreement and contracted services agreements.
- Support Programming Department at season events and meetings as assigned.
- Gather, organize and deliver marketing materials from artist representatives to the Marketing and Communication Department.
- Contribute to proofreading and/or editing process for marketing and communication materials (i.e. printed, website, social media).
- Generate weekly departmental agenda, document and track assigned tasks for weekly follow-up.
- Coordinate travel and schedules for artistic recruitment and scouting for the Director of Artistic Planning and Director of Programs and Activations
- Oversee general Programming Department office needs.
- Perform other duties as assigned.
- Experience, ability, and commitment to working with individuals and teams that are mixed across lines of difference such as race, gender-identity, sexual orientation, religion, ability, age, class and immigration status.
- Bachelor’s degree or equivalent experience in performance or art-related field.
- Strong interest in the process of presenting performing artists.
- Excellent verbal and written communication skills in English.
- Excellent organizational and problem-solving skills.
- Self-starter who can work both independently and collaboratively.
- Strong administrative skills with the Microsoft Office suite, (especially Word and Excel), Google Docs, etc. (PowerPoint and Adobe Design Suite, a plus)
- Strong research and reporting skills.
- Flexibility in scheduling as some evenings and weekends will be required due to the nature of the work.
- Passion for and interest in learning about contemporary performing arts.
- Cultural competency with a diverse group of artists, staff and community stakeholders.
- Personal qualities of integrity, open-mindedness and dedication to The Broad Stage mission.
At The Broad Stage, we believe that the performing arts are a source of joy, nourishment and connection, and that art flourishes when we all cooperate to create a space for it. The Broad Stage recognizes that the values of equity, diversity, inclusion, access, justice and respect must be fundamental to our work, and it is the responsibility of our staff, artists and patrons to create a welcoming environment for all. We take pride in the culture we are cultivating within our organization, as we celebrate the differences that bring us closer together.