Assistant Director of Admissions - Sotheby's Institute of Art

Sotheby's Institute of Art, Claremont Graduate University

Claremont, CA

Starting Salary: Dependent Upon Qualifications
Closing Date: Open Until Filled
Location: 1017 N. Dartmouth Ave. Claremont, Ca 91711

Position Summary:

Requires a self-starter with exceptional interpersonal, written and oral communication skills to join a small team that is passionate about the arts, culture, and education in Los Angeles and beyond.

The Assistant Director of Admissions will be responsible for supporting the implementation of the admissions, recruitment and marketing plans for the Art Business and Arts Management programs of Sotheby’s Institute of Art at Claremont Graduate University. This position reports to the Assistant Vice President of Enrollment at CGU, coordinating with the Associate Director of External Affairs of Sotheby’s Institute of Art.

As part of a small team working across a number of academic and professional partnerships, the Assistant Director of Admissions will join a fast-paced office that works across Southern California and in conjunction with academic partners in Beijing, New York, and London. The position supports the recruitment and admissions efforts of Sotheby’s Institute of Art’s global admissions and marketing departments, as well as the admissions, marketing, and financial aid offices of CGU. Primary responsibilities include first-point-of-contact communications with all prospective students and affiliated individuals interested in the Art Business and Arts Management programs and their partner schools and institutions.

Recruitment: Recruits for all CGU programs while maintaining a special focus on the art business and arts management programs.  Develops, coordinates and participates in campus recruiting activities such as open days, presentations, panels, career and grad fairs, site tours, conferences and other platforms as needed to promote the Art Business and Arts Management programs to prospective students; works to enhance program brand and reputation; assists in the development and support of diversity recruiting efforts across targeted campuses; initiates relationships with niche student organizations and ensures achievement of outreach objectives; develops creative and cost-effective ideas for innovative recruitment strategies. 

Outreach: Establishes relationships with arts and cultural organizations in the Los Angeles area and west-coast region in order to establish and maintain SIA-LA presence and visibility. Cultivates on–going relationships with current students to help achieve campus recruiting vision; develops new and innovative methods to differentiate SIA-LA and CGU from peer programs, schools and universities.

Admissions: Responsible for application document pipeline and organization. Able to apply high-touch communication throughout application process, from application initiation to submission and decision. Ensures accuracy of data for prospects, inquiries and applicants. Records, updates, and analyzes all recruiting data for marketing initiatives. Ability to assess ROI from targeted outreach events, and use campus technology solutions to track and benchmark critical data. 

EventsAssists the Associate Director of External Affairs in the planning, organization and execution of events serving prospective students, including catering, rentals, marketing materials and RSVP follow-ups before and after events.

MarketingTogether with the Associate Director of External Affairs, and CGU and Sotheby’s Institute’s marketing departments, work to promote programs externally through online platforms including websites, social media pages, and promotional materials, and public forums and listing services. 

General AssistancePerform any other essential duties or tasks specific to the position that may arise as an outcome of the above.


Bachelor’s Degree in an arts-related discipline (e.g. Art History, Fine Art, Decorative Arts, Theater, Dance, Music, Museums).  Priority will be given to holders of Master’s Degree in similar art-related fields or any combination of education and experience that provides the required knowledge, skills, and ability.  Preference will be given to Sotheby’s Institute of Art alumnus/a.  Should have at least three years’ experience in professional field, with preference given to client/customer-facing roles including marketing, events, development in addition to recruitment (corporate or academic).

Should have exceptional communication, interpersonal, and presentation skills; excellent project management skills; demonstrated ability to prioritize and multitask in a fast–paced environment; high energy and passion for recruiting; creativity, self–confidence, and flexibility; ability to work independently and as an integral part of a team; proficient in MS Office/systems (MS Word, Excel, PowerPoint) and Google Docs/Drive; PeopleSoft, Hobsons, and CAMS proficiency preferred; must have a willingness to travel as needed during peak recruiting seasons.

Employment is contingent upon new employee providing documents verifying United States citizenship, or for aliens, documents verifying legal permission to work in the United States. According to position requirements, passing a background check, credit history check and/or a functional capacity test may also be required.

To apply:


*(PREFERRED CHOICE): [email protected]

Mail: CGU Attn: HR 150 E. Tenth St. Claremont, CA 91711
Fax: (909) 621-8861
Should submit a Cover Letter, Resume and Application to be considered for any position.

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This announcement is posted as available position openings occur. New positions will be held open for a minimum of five days from the date of posting. Repeat postings may be closed at any time.

CGU is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, national origin, sex, age, sexual orientation, or physical disability in its employment practice and in admission of students to educational programs and activities in accordance with the requirement of Title IX of the Education Amendments of 1972 and other applicable laws. CGU is committed to affirmative action in employment practices regarding ethnic minorities, the physically challenged, Vietnam-era veterans, and women.


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