Assistant, Director's Office

Hammer Museum

Los Angeles, CA

Institution: Hammer Museum at UCLA

Title: Assistant, Director's Office

Salary: $24.72 - $35.41 hourly

Job Type: Career

Website URL: https://hammer.ucla.edu/

Job Summary Statement: Under the direction of the Museum Director, the incumbent provides high-level project, office management and organization, financial and administrative analysis to the Director's Office.

The position is responsible for the short and long-term planning and managing of Director's activities and priorities; researching, drafting and preparing memos and correspondences; compiling information and creating presentations for internal/external meetings; assisting with research for various projects; overseeing the management of calendar and travel itineraries for the Director; establishing both electronic and manual files; exercising authority to collect and provide information to resolve issues; and training and supervise administrative support staff. This position also supports the financial management of the Directors Office including developing and managing the Director's Office operating budget, reconciling monthly general ledgers, and ensuring timely submission and accuracy of expense reports.

The position also manages all incoming verbal and written requests and inquires to the Director's Office; facilitate communications between Director and Museum leadership team, including Board and Committee members; coordinate workflow; researching, drafting and editing a variety of Executive-level correspondence for Museum Director's use and/or signature. 

Shift Start: 9:30 am Shift End: 6:30 pm

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