Assistant Program Coordinator

Theatre Of Hearts

Los Angeles, CA

AVAILABLE IMMEDIATELY: Full-Time Assistant Program Coordinator

A Career in Arts Education & Administration
Work in a creative environment at Theatre of Hearts/Youth First, a mid-size arts education non-profit organization. The Assistant Program Coordinator works closely with the Executive Director and Program Coordinator in all aspects of program design, progress and reporting. *Please note: this is an Arts Administration position. You will not be working directly with students.

Duties include, but are not limited to:

  • Designing residency/lesson plans to align with Visual and Performing Arts (VAPA) and California Common Core State Standards (CCSS) with Professional Artist Mentors and school sites;
  • Establishing time tables for residencies, workshops, performances, grant applications, and grant reports;
  • Planning and facilitating meetings with program sites, Professional Artist Mentors, and funders/clients;
  • Arranging collaborative program and funding meetings and advocating for the organization during those meetings

The Assistant Program Coordinator is responsible for:

  • Recruiting Professional Artist Mentors and maintaining artist resource files;
  • Maintain a working knowledge of VAPA and California CCSS;
  • Setting meetings and appointments through the organization’s Master Calendar;
  • Preparing grant proposals and reports, including reporting on grants with program assessments, evaluations, and data entry;
  • Preparing and submitting invoices and time sheets;
  • Assisting with organization events and PR, as needed;
  • Representing the organization at arts education events
  • Maintaining all platforms of social media and our website

The Assistant Program Coordinator must be/have:

  • Reliable, honest, and a self-starter
  • Excellent verbal, written, critical thinking and computer skills;
  • Willing to travel to various sites in Los Angeles County;
  • Detail-oriented and able to multi-task
  • Excellent time management skills
  • Previous experience in arts administration
  • Proficient with Mac OS and MS Office applications
  • A car, proof of insurance, valid Driver’s License
  • BA Degree and/or 2-5 years equivalent professional experience in related field of study
  • A Plus: Knowledge of File Maker Pro, Constant Contact, Social Media

Only serious candidates need apply. Please review the Theatre Of Hearts/Youth First website before sending a response:


To Apply: With the subject line “ATTN: TOH ASSIT PROGRAM COORDINATOR”, email a cover letter detailing your interest and qualifications for the position along with a resume to [email protected] by October 31.
Compensation $15-$18, will commensurate with experience

Become a Supporter