Assistant Program Coordinator

Theatre Of Hearts/ Youth First

Los Angeles, CA

A Career in Arts Education & Administration

Work in a creative environment at Theatre Of Hearts/Youth First, a mid-size arts education non-profit organization. The Assistant Program Coordinator works closely with the Executive Director and Program Coordinator in all aspects of program design, progress and reporting.

Duties include, but are not limited to:

  • Designing residency/lesson plans to align with Visual and Performing Arts (VAPA) and California Common Core State Standards (CCSS) with Professional Artist Mentors and school sites;
  • Establishing time tables for residencies, workshops, performances, grant applications, and grant reports;
  • Planning and facilitating meetings with program sites, Professional Artist Mentors, and funders/clients;
  • Arranging collaborative program and funding meetings and advocating for the organization during those meetings

The Assistant Program Coordinator is responsible for:

  • Recruiting Professional Artist Mentors and maintaining artist resource files;
  • Maintain a working knowledge of VAPA and California CCSS;
  • Setting meetings and appointments through the organization’s Master Calendar;
  • Preparing grant proposals and reports, including reporting on grants with program assessments, evaluations, and data entry;
  • Preparing and submitting invoices and time sheets;
  • Assisting with organization events and PR, as needed;
  • Representing the organization at arts education events
  • Maintaining all platforms of social media and our website

The Assistant Program Coordinator must be/have:

  • Reliable, honest, and a self-starter
  • Excellent verbal, written, critical thinking and computer skills;
  • Willing to travel to various sites in Los Angeles County;
  • Detail-oriented and able to multi-task
  • Excellent time management skills
  • Previous experience in arts administration
  • Proficient with Mac OS and MS Office applications
  • A car, proof of insurance, valid Driver’s License
  • BA Degree and/or equivalent professional experience in related field of study
  • A Plus: Knowledge of File Maker Pro, Constant Contact, Social Media

To Apply:

E-Mail cover letter and resume with ATTN: Executive Director to [email protected]

Only serious candidates need apply. Please review the Theatre Of Hearts/Youth First website before sending a response:


Compensation based on experience.

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