Assistant to Executive Director

Valley Performing Arts Center

Northridge, CA

Major Duties

Under general supervision of the Executive Director (ED) for the Valley Performing Arts Center (VPAC), the Assistant to the Director is responsible for administrative support to Executive Director, including but not limited to scheduling, correspondences, document and information management. The incumbent serves as the primary frontline communicator on behalf of the ED with donors, artists, artist's managers, University leadership, and VIPs of varying types; prepares presentations for ED; oversees mass mailings from ED and VPAC fundraising team, including composing and editing correspondence and oversees lists and mail merge functions; works closely with development team to ensure donor stewardship and cultivation goals are met; is responsible for project management and event planning for donor events as assigned and specifically oversees the daily operations of Porter Pavilion, the VPAC pre show donor lounge; assists with gift processing; utilizes the donor database, Raiser's Edge, to obtain relevant donor information including contact details; handles a variety of sensitive and confidential documents; manages several office wide tasks such as: ordering office supplies, distributing pay warrants, updating distribution lists and similar; and performs other duties as assigned.



Equivalent to five years of full-time, progressively responsible administrative or technical office management experience in an administrative capacity exercising independent judgment and supervising or leading the work of others. Equivalent to full-time college or university education/vocational school training in business or job related field may be substituted for up to three years of the required experience.


Knowledge / Skills / Abilities

Thorough mastery of: office methods, procedures, and practices; and correct English grammar, spelling, and punctuation. Expertise in using office software packages, technology, and systems. Ability and specialized skills to: prepare letters, memos, and reports; transcribe minutes; make travel arrangements; analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions; apply judgment, discretion, and initiative in establishing priorities, providing followup and quality control; perform business math and analyze budgetary data; plan, organize, and supervise the work of others; keep moderately complex records and files; communicate effectively both orally and in writing; establish and maintain cooperative working relationships; operate standard office equipment and software including but not limited to Microsoft Office, Windows PC and MAC, PeopleSoft and Raiser's Edge.


Pay / Benefits / Work Schedule

The university offers an excellent benefits package. The salary range for this classification is: $3115 - $4913 per month. The anticipated hiring range: $3115 - $3750, dependent upon qualifications and experience. Hours: Full time; 40 hrs/wk; 8:00am 5:00pm, Monday through Friday; may include some evenings and weekends.


General Information

This position is a sensitive position as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.


How To Apply

Please complete the online application/resume upload submission process in order to be considered for any open position within the university and its auxiliaries. The hiring department will contact the best qualified candidates and invite them to participate in the interview process.


Application Screening begins February 8, 2016, and will continue until position is filled.

In order to be considered in the initial review, applications must be submitted prior to the date listed above. Application submissions received after the application screening date will be reviewed at the discretion of the University. For more detailed information on the application and hiring process, please view the link below:


Equal Employment Opportunity

California State University, Northridge is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability. Applicants who wish to request an accommodation for a disability may contact the Office of Equity and Diversity at (818) 6772077.


About the University

Serving more than 42,000 students each year, CSUN is one of the largest universities in the United States, and it has an impact to match its size. Money Magazine recently named CSUN one of the top ten values in all of higher education, and the Social Mobility Index ranked CSUN fifth in the nation for elevating its students' economic and social wellbeing. CSUN ranks 10th in the country in awarding bachelor's degrees to underrepresented minority students, fifth nationally in awarding master's degrees to Hispanic students and enrolls the largest number of deaf and hardofhearing students of any U.S. state university. CSUN's 171 academic programs and engaged centers enjoy international recognition for excellence. CSUN currently partners with more than 100 institutions of higher education in 22 countries around the globe and attracts the largest international student population of any U.S. master's level institution. Situated on a 356acre parklike setting in the heart of Los Angeles' San Fernando Valley, the campus features modern educational buildings and world class LEED Gold-certified performing arts and recreational facilities recognized as among the best in the country. CSUN is designated as a Hispanic Serving Institution (HSI) and an Asian American, Native American, Pacific Islander Serving Institution (AANAPISI) and we value the diversity of all of our students and the campus community. CSUN is a welcoming university that champions accessibility, academic excellence and student success.

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