City of South Gate
Online
Request for Proposals (RFP)
Artful Distancing Program
Release Date: Thursday, August 6, 2020
Applications Due: Monday, August 24, 2020
Application available at: https://www.surveymonkey.com/r/69YYQV5
Program Overview
The City of South Gate’s Parks and Recreation Department (City) seeks designs to support its artful distancing program. Local artists are invited to submit designs for temporary vinyl floor tiles that will be set at six foot intervals on City premises.
Social distancing has become one of the crucial factors in the battle against Covid 19- a simple guideline that is easy to understand but can be hard to implement. Artists, the City of South Gate seeks your help to educate our community about ways to stay safe during this public health crisis while also adding some beauty into our everyday routines. Please see below for specifications and examples.
Artist Eligibility
The City seeks two local artists to create designs that will be featured in vinyl floor stickers that will promote social distancing within the City’s facilities. Artists are required to be 18 years of age or older in order to participate.
Artist Stipend
The City will offer a stipend of $150 to selected artists for their design. The stipend will be issued after the artist completes the approved art project and submits the required documentation.
Submission Requirements
Artists may submit multiple designs. The same artist will not be selected for more than one design. Interested artists will be required to submit the following:
- Submissions should be designed to fit in a 10” x 10” square, as indicated in the template provided as Attachment “A”.
- Submissions may include public health guidelines such as “stay six feet apart” or “wear a mask”
- Submissions may include inspirational text such as “we got this” or “SELA strong”
- Submissions may be entirely graphic (no text)
Submission Deadline
Monday August 24, 2020 no later than 5:30pm. No exceptions will be granted, and postmarks will not be considered if the application is received after the due date. Applications should be submitted online at: https://www.surveymonkey.com/r/69YYQV5 or responses may be printed and sent via U.S. Mail to the following address, taking the deadline into account.
City of South Gate
Parks and Recreation Department
Attention: Marissa Kucheck
4900 Southern Ave.
South Gate, CA 90280
Scope of Work
Local artists are encouraged to submit design concepts with positive images that celebrate and foster civic pride, reflect the community, and promote public health amidst the pandemic. All designs must be original works of art. The selected artworks must be submitted as a vector file within seven days of the award.
Selection of Artwork
The City’s Art Committee (Committee) will review all approved applications and design concepts and select the awardees. The Committee will use the following criteria for selection:
- Meets the submission and scope of work requirements
- Artistic excellence, including quality of the art and artist originality
- Creativity and innovation, such as incorporating a public health message into the design
- Appropriateness for the City’s facilities and audience
The City of South Gate reserves the right to reject any or all applications, and the right to utilize in full or in part any and all information in the City’s and/or the Committee’s decision to award or to request additional participation in the future.
Standard Contract
The artist will be required to sign an agreement with the City of South Gate and to provide a vector file of their design, in order to receive the stipend of $150. If selected by the City, the artist will also need to submit a W-9. A sample agreement is included as Attachment “B”. It is expected the Agreement will be approved “as is” with no modifications.
Right of Refusal
The City reserves the right to reject any or all applications and design concepts, to waive any informality in any proposal, and to select the applications and design concepts that best meet the City’s needs. Applications and design concepts will be considered only in their entirety. Late or incomplete applications and design concepts will not be considered, and the City reserves the right to negotiate the specific requirements and cost for the selected applications and design concepts. The City reserves the right to grant awards under this program to as many as two (2) applicants.
Proposed Timeline - Dates Subject to Change
August 6 - August 24, 2020 Application Period
August 24, 2020 Applications due by 5:30pm
August 26, 2020 Art Committee Meeting to approve selected designs and
Agreements
August 27, 2020 Notifications sent to applicants of award
September 3, 2020 Deadline for selected artists to submit vector files of design
October 1, 2020 Stipends issued to awardees
Artwork Ownership
The artwork will be created as “work for hire” and will be owned by the City. Given that the artwork will be owned by the City. As such, the City may grant permission to reproduce imagery of city-owned designs, including the use of images for two dimensional reproductions. “Reproductions” include the use of images of City-owned artworks in educational materials, reports, or communications about services, or other non-commercial use.
Questions
For additional information, please email Marissa Gonzalez-Kucheck, Cultural Arts Coordinator at [email protected] or call 323-563-5478. This document is also available online at: https://www.cityofsouthgate.org/195/Parks-Recreation.
The application is available at: https://www.surveymonkey.com/r/69YYQV5
