The Academy Museum of Motion Pictures
Los Angeles, CA
Reporting to the Director as a member of the 4-person executive management team, the COO provides administrative and operations oversight for the Academy Museum of Motion Pictures. Chief responsibilities include oversight and management of the museum’s budget and finance, security, facilities, visitor services, community relations, theater and retail management operations, IT, human resources, special events, and administration for the museum. The position serves as a liaison with senior managers at the Academy of Motion Pictures Arts and Sciences in security, finance, IT, human resources, administration, and theater operations and serves as the day to day contact person with members of the local community, other local museums, and with the site landlord on all operational, building, grounds, and contractual issues. The position will help assess staff and consultant/vendor needs for the departments under his/her supervision and will hire managerial staff and external vendors as appropriate. The position will also serve as a core member of the museum team overseeing the construction of the new facility and is the key strategist in establishing operating procedures and processes for the museum.
Duties and Responsibilities
- Oversees the museum’s finance and administrative staff as well as facilities, security, visitor services, community relations, human resources, IT, theater operations, retail operations, and special events for the museum
- Serves as primary museum liaison with the Academy on financial, administrative, and operational areas.
- Reports to the museum Board of Trustees on finances and construction and collaborates with the museum Board Treasurer concerning finances.
- Manages contracts and serves as primary liaison for Museum vendors (food and beverage, retail, security, maintenance, etc.) as needed
- Serves as primary liaison with the site landlord (LACMA) on all building, grounds, and contractual issues
- Develops and manages the overall Academy Museum budget (including expenditures and income), working in consultation with the Director, Deputy Director, Creative Content and Programming, Deputy Director, Advancement and External Affairs, and other museum staff as well as finance staff at the Academy.
- Serves as chief procurement officer for the Museum, reviewing and approving procurement paperwork for goods and services and ensuring maintenance contracts are in place and updated as needed
- Provides personnel management and administrative support to staff and managers and provides advice and guidance for current and out-year staff planning. Calculates payroll projections including base pay, overtime, merit increases, awards, etc. based on staffing plans, cost-of-living increases, etc.
- Oversees Academy Museum’s disaster planning; produces and maintains disaster plan and notifications lists. Schedules and runs fire and other safety drills, as required
- Oversees cost projections, space needs and logistics for establishing and maintaining museum office and off-site office spaces and other storage space needs, as required. Oversees furniture and office equipment selection and procurement
- Oversees the coordination of Academy Museum IT equipment and budget needs with Academy IT staff
- Oversees the establishment of policies that promote company culture and vision
Qualifications and Requirements
- BA in Business Administration or relevant field; MBA is a plus
- Proven experience as Chief Operating Officer or relevant role
- Minimum of five years’ professional experience in museum leadership at institutions with budgets over $10 million annually and management of multiple departments within an organization.
- Experience opening or re-opening a museum or other institution preferred.
- Excellent interpersonal skills and ability to communicate with a diverse range of constituents
- Experience helping to set institutional priorities for a museum or arts organization and bringing together staff teams to implement priorities
- Excellent analytical and problem-solving skills
- Experience negotiating and managing vendor contracts
- Experience formulating and implementing disaster management and health and safety plans for an organization
- Experience in fundraising and strategic partnerships will be a plus
Key Compentencies and Traits
- Authentic and Transparent Leader
- Critical, Analytic and Strategic Thinker
- Results Driven and Timeline Oriented
- Business Acumen and Negotiation Savvy
- Agile Decision Maker and Inclusive Communicator
- Strong Personnel and Financial Management
HOW TO APPLY
Please visit our website to apply for this position: http://www.oscars.org/careers