Collections Manager

American Museum of Ceramic Art

Pomona, CA

Position Description

Reports to the Executive Director

30 hours per week 

Essential Tasks

The Collections Manager serves as an active member of AMOCA’s senior management team. The Collections Manager oversees all aspects of AMOCA’s permanent collection of approximately 7,000 artworks and oversees all aspects of the Roger and Helen Porter Ceramic Library that comprises 4,199 volumes. He/she is responsible for the acquisition and deaccessioning artwork and library resources in accordance with established policy as well as for cataloguing, storing, conserving, caring for and ensuring public access to both collections. 

Specific Responsibilities

  • Implement and maintain EmbARK collections management software to catalogue the collection and new acquisitions.
  • Conduct collection research. Provide information and access to the collection for researchers, the public and other staff working with the collections for educational and public program purposes.
  • Monitor environmental conditions in the collections storage areas and ensure that these areas are organized and clean. Coordinate object restoration projects.
  • Select, train and oversee department volunteers and interns.
  • Respond to departmental telephone inquiries and correspondence, prepare Board materials as directed.
  • Secure images and non-exclusive licenses for permanent collection artworks and new acquisitions. Process rights and reproduction requests.
  • Coordinate the museum’s fine arts insurance coverage.
  • Implement the portions of the museum’s emergency preparedness policy that relates to the collections.
  • Manage correspondence and logistics associated with loans to the museum including loan agreements, loan records, insurance, shipments, and collections reports.
  • In consultation with the Executive Director, draft the collections component of AMOCA’s strategic plan and develop/implement an annual operational plan.
  • Assist the advancement department in conceptualizing and drafting grant proposals and budgets; assist in developing relations with existing and prospective donors.
  • Staff the Acquisitions Committee of the Board of Directors: schedule meetings, draft agendas, take minutes, and perform related administrative tasks as required.
  • Provide administrative support for exhibition publications, and assists with all aspects of exhibition preparation, implementation, and archiving.
  • Contribute to the collection pages of the AMOCA website. 


  • Minimum of 3-5 years of museum registration experience or equivalent with fine arts organization.
  • Post graduate degree in related field
  • Excellent project management skills
  • High level of written and oral communication skills
  • Accuracy and attention to detail
  • Knowledge of standard museum and conservation/preservation practices
  • Extensive knowledge of and experience with collection database software
  • Knowledge of copyright, fair use and licensing in regards to the visual arts
  • Strong computer skills, including Microsoft Office Suite, Adobe Photoshop, IPhoto, Filemaker or other archival management software.
  • Strong interpersonal skills and flexibility
  • Proven ability to work independently and with a team, manage multiple concurrent projects, and meet deadlines 

Working Conditions

The Collections Manager will work in general office and museum conditions. Some evening and weekend hours will be required in conjunction with events and meetings. The position involves a significant amount of contact with museum staff, volunteers, donors and the public that may be of a sensitive or confidential nature. Discretion and sound judgment are essential. The Collections Manager must be able to relate well to individuals from a variety of backgrounds and positively represent the museum in these relationships. 


Founded in 2001 and opened in September 2004, AMOCA is the largest museum in the United States devoted exclusively to ceramic art and historic innovations in ceramic technology. Its permanent collection includes more than 7,000 works. The Museum has more than 50,000 square feet of space for exhibitions, storage, a museum store, a studio, and preparatory areas. It is located in an area rich in ceramic history and home to internationally recognized clay artists from the Arts and Crafts Movement, the 1960s Clay Revolution, and the current ceramic community. 

AMOCA is located in an urban downtown district where art is an important element of a continuing and successful community revitalization program. The home community consists of a rich ethnic mix and a large academic constituency with The Claremont Colleges, the University of La Verne, and California State Polytechnic University, all within a five-mile radius. The Museum is located 30 miles east of Los Angeles and Pasadena.

AMOCA has established a remarkable record of accomplishment during its first 10 years. It has attracted a talented, energetic staff; built an enviable permanent collection and physical plant; and mounted exhibitions that have received national acclaim. In its second decade, AMOCA will continue to champion the art, history, creation, and technology of ceramics through exhibitions, collections, outreach and studio programming. A visionary organization devoted to the arts, the Museum is founded on the belief that the experience of the visual arts, communicated through professional artists, workshops and gallery exhibitions, promotes cross-cultural understanding and provides new perspectives and insights that enrich all our lives. 


Salary is commensurate with experience. AMOCA is an equal opportunity employer. 

Please send a letter of interest and resume to: Position will be open until filled. 

AMOCA is an equal opportunity employer.

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