Coordinator, Producing

The Music Center

Hybrid

The Music Center is one of the largest and most highly regarded performing arts centers in the country and convenes artists, communities, and ideas with the goal of deepening the cultural lives of every resident of Los Angeles County. The non-profit performing arts organization has two divisions: TMC Arts and TMC Ops. TMC Arts, The Music Center’s programming engine, provides year-round programming inside The Music Center’s four theatres, on Jerry Moss Plaza, in Grand Park, in schools and other locations all over Los Angeles County and on a digital platform called The Music Center Offstage. TMC Ops manages the theatres, the Plaza and Grand Park on behalf of the County of Los Angeles. The Music Center is also home to four renowned resident companies—Center Theatre Group, Los Angeles Master Chorale, LA Opera and LA Phil.

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The Music Center (Performing Arts Center of Los Angeles County or TMC) seeks a Coordinator to join the Producing Department of the TMC Arts division. The Producing Department partners with the various other TMC Arts departments and supports the implementation of programs in the various indoor venues of The Music Center, including the Dorothy Chandler Pavilion, Ahmanson Theater, Walt Disney Concert Hall, and Mark Taper Forum, as well as outdoors on The Music Center’s Jerry Moss Plaza and in Grand Park.

The Music Center convenes artists, communities, and ideas with the goal of deepening the cultural lives of every resident of Los Angeles County. TMC Arts, The Music Center’s programming engine, provides year-round programming that shares engagement as the driving curatorial value---providing artistic experiences that are relevant to Los Angeles’ diverse communities and aligned with its fundamental civic responsibility as stewards of public funding and public space. The Coordinator is an entry-level role that supports TMC Arts’ vision via the Producing Department’s role across TMC Arts.

The Coordinator will work under the general direction of and will support the Senior Producer and the Producing Production Manager, as well as assisting and partnering daily with other members of the Producing team. The Coordinator’s primary responsibilities center on providing production-related and administrative support for planning and implementation of programming and events.

Specifically, the Coordinator assists in the implementation of live and digital engagements and productions including but not limited to Dance DTLA, Summer SoundWaves, the annual LA County Holiday Celebration, Spotlight Grand Finale, Blue Ribbon Children’s Festival, Very Special Arts Festival, and all activities related to dance company residencies of the Glorya Kaufman Presents Dance series.

This role works with all internal TMC departments including Marketing, Advancement, Scheduling and Events, Finance, Technology Services, Guest Services, Building Services, Security, Engineering, Housekeeping, Grand Park, on/off-site catering vendors, on/off-site parking vendors, off-site venues. In addition, the Coordinator interfaces with artists and visiting companies, external partners, and community organizations.

PRINCIPAL DUTIES AND RESPONSIBILITIES INCLUDE:

• Responsibilities related to team meetings: scheduling and calendaring, sending invitations, distributing agendas in advance, attending, scribing, summarizing, and distributing notes, following up and tracking items in-progress.

• Accounting-related responsibilities: track, accurately code, submit and file invoices, obtain appropriate authorizing signatures, and ensure timeliness of payments. Create and complete simple independent contractor agreements and corresponding payments.

• Assisting the PPM with on-site production assistance and oversight for live and digital programs, local crew payroll, both recording and submitting. Production oversight of smaller community engagement or education events. Assist in creating space requests for campus production use and crew calls for crew performing work on productions.

• Assisting in artist and company management: support re: handling international travel and local transport, hotel, meals, preparing and distributing welcome/hospitality packets, handling visa paperwork, security clearance, comp lists, and other duties as required.

• Administrative responsibilities: event registrations, online database, data entry/input, extraction, and simple report; timely reporting to external agencies such as BMI, ASCAP, and others.

• Maintaining the TMC Arts master calendar so that it both accurately reflects planned productions and is easily accessed by the departments of TMC Arts and the campus at large. Attending weekly scheduling meetings to stay apprised of other campus happenings.

• Handle inquiries from patrons and the public and timely response to general inquiries via email, telephone, in-person, and/or other.

• General clerical duties and support as needed.

QUALIFICATIONS AND REQUIREMENTS:

• Bachelors’ Degree (B.A.) from a four-year college or university in the performing arts field preferred but not required.

• Two to three years minimum related production experience and/or training in theatrical or technical production; or equivalent combination of education and experience. Theatrical background in live performance is preferred. Experience with theatre-related unions is a plus.

• Demonstrates cultural sensitivity and competency.

• Strong project coordination; must be accurate; meet all deadlines although some may have competing deadlines; excellent follow-through.

• Able to work independently and collaboratively on multiple projects at the same time.

• Possess strong time management skills to efficiently manage time and workload including effectively planning, prioritizing, and organizing, follow-through on a variety of tasks, assignments, and projects.

• Mature learner with a high level of emotional intelligence, in order, to effectively navigate within a fast-paced environment.

• Must be an approachable people person with strong listening and communication skills, both verbal and written with strong editing skills.

• Comfortable working with data; preparation of ad hoc and routine reports.

• Proficient in technology and technology-based communications, skilled in computer use: Word, Excel, PowerPoint, Access, and Outlook, required.

• Familiarity with the Los Angeles arts and cultural sector a plus.

• Bi-lingual English and Spanish, helpful.

• Must be able to work flexible schedule to include frequent working evenings, weekends, and holidays.

• Physical requirements include ability to lift and move unassisted up to 40 pounds; including the ability to standing/walking for extended periods of time.

• Must have a reliable source of transportation.

PLEASE NOTE

Currently TMC Arts staff practice a hybrid (mostly remote with scheduled onsite team meetings) weekly schedule and work onsite/in person for live events.

VACCINATION POLICY
The Music Center requires its employees to be vaccinated against COVID-19, subject to certain exemptions as required by law. New hires working at The Music Center must be fully vaccinated no later than 60 days after hire and until they are fully vaccinated will be required to submit weekly proof of negative laboratory COVID-19 test and submit to additional masking and social distancing requirements. Please contact The Music Center’s Human Resources Department for a copy of the vaccination policy.

SALARY RANGE: $40,000.00 to $45,000.00, commensurate with experience, this is a full-time non-exempt hourly position. Compensation package includes medical, dental and vision health plans, welfare insurance benefits, 401k plan, paid vacation and sick days. TMC Arts currently utilizes a hybrid model regarding in-office and remote office work for all employees.

HOW TO APPLY: To be fully considered please submit a cover letter, resume, and salary expectation to: [email protected] or fax to: 213-972-8029 by 3/21/22. INCOMPLETE SUBMISSIONS WILL NOT BE CONSIDERED.

 

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