Development Coordinator

University of Southern California (USC) Pacific Asia Museum

Pasadena, CA

The University of Southern California (USC) Pacific Asia Museum seeks a Development Coordinator to support its development and membership operations, which encompass major gifts, annual giving, membership, corporate and foundation relations, and special events to support the museum’s mission and growth. S/he coordinates a variety of advancement projects and activities ensures adherence to the University’s gift processes and policies, and maintains current information about USC Pacific Asia Museum constituents and a $45 million fundraising initiative. 


  • Provide proactive support for the Museum Director and advancement staff
  • Assist Director and USC Central Advancement to develop and evaluate the museum’s fundraising strategies and identify donors
  • Serve as a liaison between Pacific Asia Museum and USC Central Advancement Services staff in gift processing, special events, foundation and corporation relations, prospect research, relationship management, information management, etc
  • Coordinate various fundraising projects and activities, including receptions, dinners, special events, and annual gala
  • Work with the Director and advancement officers to implement and monitor management of USC Pacific Asia Museum donors and prospects as they move through qualification, cultivation, solicitation, and stewardship stages 
  • Help identify new prospects for Director and advancement team by analyzing giving patterns and researching funding sources, schedule meetings, and prepare briefings for Director prior to meeting with key donors; coordinate with USC prospect research team as needed
  • Support Director on Board of Councilors engagement activities
  • Plan and coordinate activities of volunteer and support groups
  • Serve as the primary advocate and liaison between the museum and its members and the community
  • Maintain and expand the museum’s membership programs, actively recruit new members, and design and implement activities to enhance member’s engagement with the museum, including members exclusive activities
  • Prepare, implement and evaluate annual fund activities
  • In coordination with grant writers, prepare, implement and evaluate an annual strategic plan to ensure robust grant application activities, including foundation, corporation, and government agency
  • Utilize University Advancement reporting and tracking tools; interpret data reporting and analytics to produce actionable, specific strategies to increase fundraising activities and results
  • Track annual and overall progress toward fundraising goals as well as fundraising performance metrics, including monthly contacts with donors and submitted proposals
  • Run, analyze and monitor pre-programmed reports available on the Cognos reporting menu and request customized queries as needed; act as a liaison between USC Pacific Asia Museum and Central Advancement for data and list requests
  • Coordinates with USC Pacific Asia Museum staff and Central Advancement to maintain up-to-date contact reports; ensure biographical and other updates are communicated on a timely and regular basis; maintain a variety of involvement codes on USC Pacific Asia Museum constituents
  • Ensure the highest level of data integrity and confidentiality
  • Develop, monitor, and reconcile departmental budget; provide forecasts and projections; monitor expenses
  • Help prepare and route gift agreements for approval and execution
  • Process and acknowledge all gifts within 24 hours of arrival
  • Review Daily Contribution Report for USC Pacific Asia Museum to ensure accuracy of booked gifts; coordinate any action needed with central gift processing and stewardship offices
  • Perform other duties as requested, delegated or assigned 


Minimum qualifications: Bachelor degree required or combined experience and education as a substitute.

In addition, candidates must have

  • 2-3 years of experience supporting advancement operations in a campaign environment; understanding of principles and techniques related to donor engagement, from annual giving to major gifts to corporate and foundation relations
  • Skilled user of Microsoft Office suite, including knowledge of data set manipulation with Excel using advanced formulas and pivot tables
  • Strong writing, editing and proofreading skills
  • Able to manage multiple tasks and deadlines in an active work environment with shifting needs and priorities
  • Customer service orientation; ability to work collaboratively with team members
  • Accuracy and attention to detail
  • Project management experience
  • Demonstration of integrity, positive attitude and diplomacy, and courtesy
  • Able to work well in advancement services functions and respond to colleagues across campus
  • Well-developed written/oral communication skills with the ability to communicate in a professional manner
  • Experience in fundraising, sales, marketing 


To apply, please follow the link:


The University of Southern California (USC), founded in 1880, is one of the world’s leading private research universities. An anchor institution in Los Angeles, a global center for arts, technology, and international business, USC’s diverse curricular offerings provide extensive opportunities for interdisciplinary study and collaboration with leading researchers in highly advanced learning environments. With a strong tradition of integrating liberal and professional education, USC fosters a vibrant culture of public service and encourages students to cross academic as well as geographic boundaries in their pursuit of knowledge. For more information, visit


USC Pacific Asia Museum is the only museum devoted to the arts and culture of Asia and Pacific Islands located within a major research university. The Museum is housed in a registered historical building in the style of a Chinese courtyard located in Pasadena, CA. Its collection of over 15,000 pieces encompasses a wide range of art and cultural traditions from Asia and Pacific Islands and spans more than five thousand years. For additional information, see the museum’s website,

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