Education Assistant

Philharmonic Society of Orange County

Irvine, CA

Education Assistant – Philharmonic Society of Orange County


This is a Part Time position, 20-25 hours per week.

Hourly Wage: TBD based on qualifications


General Requirements:

2-3 years of experience working in an office environment

Bachelor’s degree preferred

Proficiency in MS Office Suite, Google docs, Tessitura a plus

Excellent written and verbal communication skills


Assist the Education department of the Philharmonic Society of Orange County in the following areas:

Volunteer Services:

  • Update and distribute the Committees’ Directory, Officers Roster, Executive and Chairman Handbooks annually
  • Assemble and make copies of materials for all Committees meetings, fundraisers and training workshops
  • Schedule meeting rooms as needed
  • Prepare and update complete calendar of Committees meetings and fundraisers
  • Coordinate the production of the quarterly newsletter, the “Overture”
  • Provide administrative support for major fundraisers as needed
  • Coordinate CD sales by volunteers at evening concerts (attendance at relevant concerts required, and work schedule can be adjusted accordingly)
  • Serve as repository for all Committees documents, including Bluebook, Chairman’s Handbook, fundraiser flyers. Provide these materials to individual volunteers upon request throughout the year. Provide fundraiser flyers to Marketing for e-blasting as requested.


Education Services:

  • Develop and maintain an active database of public and private school contact information
  • Assist with researching school schedules to support the development of the annual schedule of music education programs.
  • Assist with invitation creation and dissemination for all education programs, and monitor/format responses.
  • Assist with school assignments for all programs, sending confirmations and making changes as needed.
  • Update and/or create evaluation forms for each program; send link to teachers with all program confirmations, or after each performance.


Philharmonic Society Board of Directors:

  • Assist with creation and maintenance of all Board materials, including meeting calendar, Board notebook materials, Directors Emeriti spreadsheet.
  • Prepare packets for all Board and Executive Committee meetings
  • Assist with all aspects of Society Annual Meeting.


Orange County Youth Symphony:

  • Process invoices and check requests received from OCYS general manager.
  • Maintain member records, forms, and application materials.
  • Act as intermediary between Marketing department and OCYS team for concert ticket sign up sheets and coordination of ticket offers to parents.


Other duties as assigned

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