Exhibition Program Production Manager

The Armory Center for the Arts

Pasadena, CA


Job Title: Exhibition Program Production Manager
Date: August 2018
Department: Exhibitions
Reports to: Director of Exhibition Programs / Chief Curator
Supervises: Gallery Attendants, Preparators, Interns, and Volunteers

Please email a resume and cover letter by August 14 to [email protected], and
include Exhibition Program Production Manager in the subject line. Please, no calls.

Principal Functions

The Exhibition Program Production Manager supports the Director of Exhibition Programs/Chief
Curator in the management, coordination, and implementation of all departmental programs.
The person in this position will: handle all registrarial matters, condition reports, loan
paperwork, and shipping; assemble, supervise, and, if required, work alongside freelance
installation preparators; coordinate lectures, panels, screenings, concerts, performances,
readings, and other public events; and assist with production of publicity, publications, and

The position is part management, part registrarial, and part production. The Exhibition Program
Production Manager is responsible for many aspects of the planning, preparation, installation,
and maintenance of the Armory’s exhibitions (three rotations annually) and related programs.
The Exhibition Program Production Manager also interfaces with members of Armory staff in
areas of education, development, and communication, and often represents the department to
artists, lenders, representatives from other institutions, and other stakeholders and partners.
This individual thus sets an important tone, internally and publicly, for the professionalism and
competency of the department and the trust placed in it by its collaborators; a trust that is, in
turn, imparted to audiences, funders, and other stakeholders.

Duties and Responsibilities

The ideal candidate can manage multiple projects simultaneously with calm grace and vigilant
attention to detail; has experience and competency in office protocols; is a clear communicator
in writing and verbally; possesses the hands-on skills and technical knowledge required to install
exhibitions safely and efficiently; and can identify and manage the talent required for diverse
program productions and other technical and administrative needs. Specifically, the Exhibition
Program Production Manager performs the functions listed below:

● Oversees the logistics of exhibition installations, including organizing and scheduling
shipping, crating, storage, and incoming/outgoing inspection of works of art; working
with installation staff and contractors to assure works are properly handled and
installed according to schedule and specifications; facilitating production of title wall
text, didactics, and labels, and installing labels; ordering installation supplies and
● Oversees smooth and effective operations of all spaces that accommodate
departmental Program.
● Coordinates departmental events such as lectures, panels, concerts, or other activities;
coordinates with staff to ensure appropriate AV, seating, and other needs.
● Tracks all program expenses on excel; submits expense paperwork.
● Works with Director of Exhibition Programs/Chief Curator to schedule, train, assign, and
oversee gallery attendants, interns, and volunteers.
● Coordinates hospitality for openings, events, meetings, and other departmental
activities as needed.
● Maintains calendar of departmental activities, events, gallery attendants; coordinates
departmental calendar with front office staff, Communications Department, and other
staff as needed.
● Assures that visitor attendance and daily conditions of galleries are accurately recorded
by gallery attendants. Coordinates documentation of exhibitions and events. Compiles
information for program assessment as needed.
● Maintains open line of communication with Communications Department colleagues to
ensure timely and thorough promotion of department programs.
● Encourages smooth, effective, and collegial operations with all program partners,
externally and among Armory staff.
● Promotes a positive image of Armory Center for the Arts and encourages participation in
Exhibition programs.
● Reports problems and concerns to the Director of Exhibition Programs/Chief Curator on
an ongoing basis.

● Provides administrative support to curatorial staff by organizing planning meetings with
artists and curators as needed
● Prepares and monitors loan agreements and lender correspondence and insurance
● Maintains departmental program and other files and fulfills other clerical tasks as
necessary, including paperwork such as receipts, manifests, and inventories.

● Develops production schedule for each installation.
● Tracks status and condition of gallery equipment and supplies.
● Oversees packing and unpacking of all works of art. Is proactive in applying currently
approved methods of packing and handling; maintains acute awareness of artworks to
determine how, where, when, or if to touch them; determines how best to pack
artworks for transport.
● Selects proper archival and other packing materials depending upon the medium,
surfaces, condition and fragility of the works.

● Maintains awareness of condition of all galleries and other presentation areas (on- and
off-site) of departmental programs and resources (equipment, furniture, tools, etc.).
Changes bulbs, touch up paints, and otherwise maintains scrupulous galleries and
● Completes critical paperwork such as receipts, manifests, and inventories with accuracy
and attention to detail.
● May provide assistance in exhibition design.
The following qualifications are required to perform the essential functions of this job:
● Prior experience working in a cultural organization and a demonstrated ability to work
diplomatically with artists and others.
● The ability and discipline to work independently on assigned projects; to prioritize and
adjust heavy workload, manage a variety of tasks, and meet various deadlines with
changing priorities, frequent interruptions, and conflicting deadlines; and to deal
effectively with problems as they arise.
● Proven computer fluency with Microsoft Word, Excel, Filemaker, Photoshop, Acrobat,
and Illustrator.
● Literate on social media platforms including Facebook, Instagram, Twitter, and flickr.
● Skills in art handling and crating, carpentry and fabrication, and/or exhibit preparation.
● Excellent interpersonal skills and courteous phone manner. Personable yet professional
in every respect, warm and engaging, tactful and discreet, and able to navigate
successfully in a variety of settings and with diverse constituencies including artists,
outside vendors, representatives of other institutions, and diverse stakeholders and
audiences of all ages. Sense of humor.
● The physical ability to speak, hear, see, reach, bend, twist, type, sit, stand, and pick up
and carry a 30 lb. load.
● A desire to work collaboratively in a dynamic, evolving, collegial environment. A
roll-up-your-sleeves work ethic.
● Ability to work flexible hours including evenings and weekends as required.
● A neat, groomed, orderly appearance.
● A valid driver’s license with a satisfactory driving record and the ability to drive a 16’
foot truck.
● English fluency.
● A demonstrated knowledge of the dominant discourses in contemporary art theory and
practice. Knowledge of contemporary art-making practices, basic art terminology, and
20th c. art history. A passion for cultural arts and visual literacy that drives a desire to
follow developments in the field on local, regional, national, and international levels. A
global perspective that informs a commitment to local engagement.
● Intellectual curiosity and a creative mind.
The following qualifications are strongly preferred:
● A robust and growing professional network of artists and other arts-engaged colleagues.
● Fluency in Spanish and/or another language or languages.

The Armory Center for the Arts is an Equal Opportunity Employer. We do not discriminate on
the basis of race, creed, age, color, religion, sex, sexual orientation, national origin, gender
identity, disability, protected veteran status, marital status, or any other protected status.

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