Film Traffic and Projection Coordinator


Los Angeles, CA

Status:     Seasonal

Details:     May 28, 2019 – August 6, 2019

Reports to:     Programming Manager

Compensation:  $640/week


Job Summary: The Film Traffic and Projection Coordinator supports the Programming Department. This person will secure on-time receipt of Festival films and media, see that they are distributed to the appropriate venues as necessary, liaise with projection staff to quality check presentation, and arrange for timely shipping of assets to their next destination. They will also quality check all incoming film exhibition copies, manage customs and print issues as they arise, coordinate screening elements for special events and panels, and other duties as necessary.


Duties and Responsibilities



  • Maintain and update print tracking database in FileMaker Pro in order to track shipping and receiving of all films including origin, carrier, tracking number, theater assignment, and post-festival destination
  • Request and distribute KDMs for encrypted DCPs within proper time frames at each venue
  • Continual reporting of print status and usage to Programming team
  • Aid in production of short film program DCPs, collecting and keeping track of received digital files and liaising with post-houses as necessary
  • Timely delivery to venues during Festival
  • Lead in the coordination to cue films and check prints as needed (setting up venue time pre-fest if required), quality-checking (QC) all exhibition copies and back-up Blu-rays
  • Identify potential problems and discrepancies with exhibition film prints and resolve with film contacts as they arise
  • Liaise with projectionists at each Festival venue to troubleshoot any issues identified in QC sessions
  • Compile and finalize all projection collateral, such as slide shows, logo slide, and trailers, working with the sponsorship department to help coordinate pre-show content
  • Working with Programming Manager and Coordinator to prepare detailed projection schedule for distribution
  • Maintain and track shipping costs within Festival budget
  • Work with shipping companies, film contacts, and other festivals to import and export films


During Festival:

  • Be on-site and assist with projection operations during Festival, July 18 – 28
  • Ensure projectionists receive all relevant materials and information for a smooth screening experience, enlisting the help of qualified interns and volunteers if necessary
  • Daily check-in with Programming and Operations departments to troubleshoot any potential screening issues
  • Exhibition copy drop-offs and deliveries as needed



  • Participate in wrap meetings to evaluate the Festival
  • Update and amend the Film Traffic & Projection Coordinator manual with recommendations for next year
  • Ship all films to their next destination in a timely manner


  • Experience as a Print Traffic Coordinator or previous international parcel shipping preferred
  • Familiarity with film exhibition formats; knowledge of film production or editing in Final Cut or Adobe Premiere a plus
  • Proficiency with Macintosh-based programs, including Microsoft Office apps, FileMaker Pro, and Google Docs
  • Able to work independently, efficiently, and under deadline pressure
  • Excellent oral and written communications skills
  • Ability to take initiative, be motivated, and follow tasks through to completion
  • Ability to prioritize work and adjust to multiple demands
  • Detail-oriented with a demonstrated attention to accuracy, well-organized


General Qualifications:

  • Ability to sit and work at a desk for several hours at a time.
  • Possess a car with a valid driver’s license and automobile insurance
  • Must be able to lift 50 lbs.


To Apply:

Please send a PDF cover letter and resume to [email protected]. Please indicate the job title in the subject of your email.


About Outfest:

Outfest protects our past, showcases our present and nurtures our future by fostering artistic expression of gender, sexuality and LGBTQ culture and its transformative social impact on the world.


Founded by UCLA students in 1982, Outfest is the leading organization that promotes equality by creating, sharing and protecting LGBTQ stories on the screen. Outfest builds community by connecting diverse populations to discover, discuss and celebrate stories of LGBTQ lives. Over the past three decades, Outfest has showcased thousands of films from around the world to audiences of nearly a million, educated and mentored hundreds of emerging filmmakers and protected more than 30,000 LGBTQ films and videos.


Outfest is an Equal Opportunity Employer and is committed to fostering diversity within its staff. Applications are encouraged from all persons regardless of their race, color, ancestry, religious creed, national origin, sex, sexual orientation, gender identity, gender expression, medical/physical/mental condition, pregnancy/childbirth and related medical condition, age, marital status, or veteran status.

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