Finance/Office Manager

Los Angeles Ballet 

Los Angeles, CA

Job Description

The Office Manager is responsible for managing day-to-day finance and administration of a nonprofit performing arts organization. This position reports directly to the Executive Director, and works under the direction of the Finance Committee Chair and bookkeeper. This position also supports the Executive Director in the execution of select administrative tasks.

 

Finance Duties and Responsibilities

  • Record all payables, maintain vendor records, and process payments to vendors
  • Process and record receivables and donations, categorize all transactions in QuickBooks
  • Monthly reconciliation with Development
  • Establishment and refinement of finance systems for accuracy and ease of use
  • Payroll
  • Banking
  • Manage employee health plans
  • Assist with the preparation of annual audit and tax return

Administrative Duties and Responsibilities

  • Purchasing of office and maintenance supplies
  • Manage mail correspondence
  • Interoffice/Interdepartmental Communications/Coordination
  • Establishment and refinement of administrative systems for accuracy and ease of use

Additional Duties

  • Managing Studio Rentals

Key Qualifications

  • Experience with QuickBooks Desktop mandatory (5 years)
  • Experience with CMS/CRM systems preferred
  • Excellent written and verbal communication skills
  • Excellent customer service skills
  • Must be pro-active, and have the ability to work both independently and as a team player

Email a cover letter and resume to Julie Whittaker (whittaker@losangelesballet.org). 

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