OB ANNOUNCEMENT

THE RALPH M. PARSONS FOUNDATION ADMINISTRATIVE AND ACCOUNTING SPECIALIST

In 1961, Ralph M. Parsons created his namesake foundation as the charitable giving arm of the Parsons Company. In 1976, the Foundation became fully independent of the company, with which it now shares only Mr. Parsons’ name. The Foundation has no financial interest in the Parsons Company. With assets of approximately $400 million, the Foundation distributes approximately $20 million annually in grants to Los Angeles County nonprofit organizations.

About the Foundation

The Ralph M. Parsons Foundation improves the well-being of Los Angeles County residents by investing in outstanding nonprofit organizations responding to people’s social, civic and cultural, health, and educational needs. The RMPF grantmaking approach recognizes that museums and arts programs are as important to the community’s collective well-being as after school services, community clinics and food banks. RMPF is a responsive grantmaker and has always invited local organizations to ask for what they need to do their best work. This includes core operating support, which is a powerful way to help nonprofits struggling to fulfill their missions in hard economic times.

Additional information about The Ralph M. Parsons Foundation can be found at: www.rmpf.org.

The Administrative and Accounting Specialist is a key member of the Foundation’s administrative and accounting team. S/he reports to the Chief Financial Officer and provides support to the finance and administrative functions. The Administrative and Accounting Specialist works with the Chief Financial Officer to ensure the financial integrity of the Foundation.

Administrative and Accounting Specialist Position

The specific duties and responsibilities of the Administrative and Accounting Specialist are

to: •

Process semi-monthly accounts payable, grant payments, and other reimbursements using QuickBooks.
Prepare monthly bank account reconciliations.
Compile quarterly documents for the outside accountant.

• • • •

• • •

Post quarterly general ledger entries provided by outside accountant in QuickBooks. Maintain files related to the financial/accounting function, including but not limited to investment management accounts, accounts payables, compliance, and vendors. Assist with preparation for the annual audit.

1

Prepare Report of Independent Contractors as needed. Initiate electronic excise tax payments.

• Coordinate computer network maintenance including network backups.

• Coordinate fixed assets purchases and maintenance.

• Purchase office supplies.

• Coordinate facilities maintenance.

• Maintain petty cash fund.

• Implement Document Retention and Destruction policy.

• Support the CFO as needed.

• Provide backup for finance, grants management, and administrative functions.

• Complete projects as assigned.

The successful candidate will possess the following attributes: • Ability to work independently and as part of a team.
• Comfortable working as a generalist.

Key Attributes

• Strong analytical and problem-solving skills.

• Attention to detail and ability to maintain a high level of accuracy.

• Ability to maintain confidentiality concerning financial records and files.

• Assumes special projects or additional responsibilities as needed willingly.

• Comfortable in a small team-oriented environment.

• Positive attitude and disposition.

• Excellent interpersonal skills. Excellent telephone and customer service skills.

• A minimum of a bachelor’s degree in accounting, finance, business administration, or related field.

Qualifications

• A minimum of five years’ experience in a similar position.

• Proficiency in QuickBooks.

• Proficiency in Microsoft Office applications (Excel, Word, Outlook).

• Knowledge of Gifts grantsmaking application is a plus.

• Detail-oriented with strong analytical and problem-solving skills.

• Excellent verbal and written communication skills.

• Strong time management and organizational skills. Ability to prioritize assignments

effectively and follow tasks through to completion.

Please send a cover letter and resume by email to: Astra Anderson Galang at [email protected] . No phone calls to the Foundation, please. The position is open until filled.

Application Process

The Ralph M. Parsons Foundation is an equal opportunity employer.