Full Time Administrative Assistant/Project Coordinator

We are a fast-growing and prestigious auction house and gallery in Beverly Hills specializing in Asian and European decorative art and antiques. We are seeking for an experienced Administrative Assistant/Project Coordinator.

This is a full time position that requires the ability to work under pressure in a fast-paced environment, adapt positively and quickly to change, and handle multiple tasks on a daily basis.

Responsibilities include, but are not limited to:

-        Research and write precise, accurate and informative descriptions for auction items

-        Provide general administrative and clerical support including mailing, scanning, copying and faxing documents; and other errands that may be assigned

-        Maintain electronic and hard copy filing system

-        Perform data and inventory entry

-        Answer calls and emails from customers regarding inquiries

-        Schedule meetings, appointments and arrangement for the president

-        Coordinate and schedule photographer and graphic designers, provide them with accurate item information

-        Assist in monthly auctions held on weekends (must be available one Sunday a month)

-        Schedule/Maintain Marketing and Advertising calendar

Minimum Qualifications/ Requirements:

-        Bachelor’s Degree; preferably in Art History

-        Some experience in an executive assistant/administrative capacity

-        Extremely organized and detail-oriented

-        Punctual and committed to assigned tasks, common objectives, and deadlines

-        Be open and willing to learn and take on administrative projects

-        Have a professional demeanor and enjoy working in a small team environment

-        Experience and/or interest in marketing a plus

-        Bilingual a plus (English and Chinese)

If interested, kindly email your resume with "Full Time Admin Assistant- <Your Full Name>" in the subject line of your email for immediate consideration to CAREERS@ARTINGSTALL.COM

*Salary to be negotiated based on experience and performance