Job Description


The CalArts Community Arts Partnership (CAP) Summer Program Coordinator is responsible for administration of the CAP Summer Arts (CAPSA) Program—a free, three week initiative that provides youth in Los Angeles with instruction in animation, creative writing, dance, music, photography, theater and visual arts, and is taught by CalArts Faculty and student instructors. The CAP Summer Program Coordinator reports to the Managing Director. This is a temporary, fixed term position for 7 months beginning in February 2015.




The award-winning CalArts Community Arts Partnership, a co-curricular program of the California Institute of the Arts (CalArts), offers free, after-school and school-based arts programs for youth ages 6-18 in every discipline taught at CalArts. Programs are offered at public schools, community centers and social service agencies, covering a thousand square mile radius across Los Angeles County. With classes led by a teaching corps of accomplished CalArts faculty, alumni and student instructors, CAP participants learn to create original works of art and to experiment with prevailing conventions of artistic expression. CAP’s success has served as a model for other arts education organizations locally and nationally, and the program has received numerous honors, including The President’s Committee on Arts and Humanities’ National Youth Program Award, which recognizes exemplary programs that foster the creative and intellectual development of America’s children. 


ESSENTIAL JOB FUNCTIONS (included but are not limited to):


Program Administration (40%)

·       Leads administrative aspects of assigned CAP summer programs, and supports and manages Lead Instructors

·       Manages participant application process

·       Coordinates all logistics, including scheduling programs, ordering equipment and supplies, arranging transportation, etc.

·       Recruits youth participants, fields youth participant inquiries, manages concerns, and implements participant code of conduct.

·      Reviews curricula, outlines, lesson plans, contact lists, etc. for each assigned program, and compiles and maintains an archive of applicable lesson plans.

·       Creates a safe learning environment for CAP youth participants and student instructors. Abides by the rules, regulations, policies and directives of CalArts and CAP as they now exist or as may be adopted by CalArts and/or CAP during the appointment period. Ensures that instructors follow all CAP Policies & Procedures at CAP Program Sites.

·       Completes data entry and ensures timely updating of program and partner information, and participant records in CAP databases, including program curricula, lesson plans, contact information and attendance records.

·       Works with CAP Senior Management to manage individual program budgets and works with the CAP Finance Manager to implement and monitor the budget.

·       Provides timely information about assigned programs and works closely with Managing Director on all aspects of fundraising for CAP programs, including cultivation, solicitation and stewardship.

·       Works closely with the Director of Research, Assessment and Operations on the implementation of program evaluations.

·       Manages communications about assigned programs and promotes programs through social media, print publications, advertising, press releases, email, publications, and websites

·       Oversees the documentation of program activities through video, photography, interviews, surveys, etc.

·       Provides classroom support as needed

·      Maintains assigned storage areas.


Student Instructor Supervision (20%)

·       Works with CalArts faculty and alumni lead instructors to recruit, interview, assign and train student instructors for each program

·       Supervises student instructors in collaboration with CalArts faculty or lead instructors.

·       Verifies student instructor eligibility for employment

·       Leads professional development training for student instructors.

·       Advises student instructors, as needed, on lesson plan content and structure, and classroom management

·       Maintains a high degree of confidentiality at all times on HR issues related to faculty and student status and performances, student and faculty grievances, and other program concerns

·       Reviews and approves instructor timesheets

·      Directly supervises volunteers and interns of assigned programs


Community Engagement (20%)

·       Cultivates relationships with school teachers, school administrators, community organization leaders and parents

·       Arranges and conducts informational recruitment sessions for the program at local high schools, community centers and social service agencies

·       Serves as first point of contact for program site administrators on logistics


Event Management (20%)

·       Plans and produces the CAP Summer Arts Program culmination event, including film screenings, readings, exhibitions and performances in collaboration with Lead Instructors

·       Oversees the creation of programs, email blasts and other event communications

·       Implements procedures and practices for the management of the culmination event


Other duties as assigned.



·       One to three years at minimum of professional experience in coordinating multi-disciplinary arts education programs for youth

·       Experience at an institution of higher education highly preferred.

·       One to three years of experience supervising personnel.

·       One to three years of experience in implementing program evaluations and student assessments, including data collection strategies, survey implementation, data analysis, and reporting.

·       Experience in student development and leadership theory in higher education.

·       Demonstrated commitment to social justice in education.

·       Knowledge of current research associated with arts education and K-12 curricula, key policies in K-12 education (NCLB, ESEA, Common Core, etc.) and the California State Visual and Performing Arts standards

·       Spanish language proficiency (written and spoken) a plus



·       Master’s Degree in Arts Education or a related field.



·       Demonstrated ability to think strategically about complex educational challenges

·       Great skill in eliciting cooperation from a wide range of constituents

·       Exceptional ability in managing and supervising students

·       Superior problem-solving and critical thinking skills

·       Knowledge of current California state educational standards, best practices in teaching, and regulations about working with minors

·       Excellent verbal and written communication skills

·       Strong organization and time management skills

·       Great attention to detail



·       Ability to attend assigned programs and work on Saturdays throughout the academic year, as well as occasional extended hours, including evenings, as needed.

·       Exceptional ability to collaborate and work well with others, including students, faculty, lead instructors and staff.

·       Ability to interact and communicate in a professional, diplomatic and clear manner with multiple constituencies.

·       Ability to exercise discretion and tact, and maintain confidentiality.

·       Ability to work independently with minimal supervision.

·       Ability to demonstrate a high-level of initiative.

·       Ability to prioritize multiple demands and tasks in a fast-paced environment, while maintaining a calm and professional manner.




To apply for this position please email a resume and cover letter to capjobs@calarts.edu. Please note: Due to the volume of applications received, only those selected for interviews will be contacted.