California State University, Fresno, a dynamic educational institution centered in the Central Valley of California, seeks a temporary collection manager/registrar to provide oversight of a major retrospective exhibition from Mexico’s National Institute for the Fine Arts (INBA) held in a temporary space on campus to open Spring 2016. 

Main areas of responsibility include, production of legal paperwork related to international transactions, creates and maintains a loan database, oversees and tracks all loans pertaining to the exhibition. 

Coordinates activities relating to insurance of Mexican Patrimony and procures reproductions rights for all artwork for development, marketing and catalogue purposes. 

Acts as liaison with US and Mexico customs. 

Helps coordinate incoming exhibition loans schedule, develops policies and procedures for the handling and care of the works of art, 

Recommends and oversees the packing, crating and transport of all works of art. 

As a representative of the University to INBA, communicates frequently with Mexican officials, travels as needed, negotiates transactions, writes condition and facility reports in English and Spanish, oversees the photographic reproduction of all works, and conducts some research for exhibitions. 

Monitors galleries and recommends preventative housekeeping, IPM and environmental monitoring activities. 

Aids the Executive Project Director and Education Director in the preparation of grants and project budget. 

Helps with collections management and preventative conservation projects as needed or assigned. 

S/he will act as courier during the traveling of the exhibition. 



Reports to the Executive Project Director 


Job Requirements 

Education and Experience Requirements: 

Master's degree preferred in Museum Studies or other appropriate discipline, such as Art History, along with formal museum studies coursework is required. Three years of museum registration and/or collections management minimum experience required. 


Abilities, Skills and Knowledge: 

Up-to-date knowledge of professional museum standards and trends. 

Knowledge of government regulations, international (Mexican) regulations, and legal requirements relating to collections including copyright, 36 CFRPart79, NAGPRA and the Endangered Species Act. 

Knowledge of Mexican Cultural Patrimony and UNESCO a plus. 

Knowledge of preventative conservation theory, policy and practice for fine art, 

photoarchives, and archive collections. 

Experience with professional collections management software and environmental monitoring equipment. 

Experience with digital photography, photography techniques and Photoshop software 

Strong oral, written, and organizations skills in English and Spanish a must. 

Ability to maintain confidentiality in all professional matters. 

Demonstrated ability to communicate, orally and in writing, with staff, trustees, vendors, and others. 

Good organizational skills and attention to detail. 

Familiarity with Microsoft Office suite or other similar products in Mac. 

Supervisory skills and ability to work independently and as part of a team. 

Ability to work from home. 


Working Conditions: 

Generally work indoors, Monday through Friday, 8 hours per day, usually between 8 am and 5 pm. Odd hours, long days and traveling workdays may occasionally be required. Must be able to lift heavy containers (50 lbs) and handle fragile items. 

Job contingent upon passing of a background check. 

Job duration: September 2014 – July 2016 (possibility of extension) 


To apply, please send your letter of introduction and resume to [email protected]