Position: Outfest Los Angeles Production Manager

Status: Seasonal full-time

Reports to: Senior Director, External Affairs

Supervises: Outfest Los Angeles Production Coordinator, Volunteer Coordinator, Production Assistants, and senior volunteer teams – including Theater Managers, Special Event Team

Job Summary: The Production Manager is responsible for executing all the production elements including venue rentals, film exhibition, festival rentals, directional signage, parties and receptions, and volunteer staffing of Outfest Los Angeles LGBT Film Festival and events leading up to it.

Outfest Los Angeles

• Negotiate venue contracts and supervise implementation of venues including décor/signage, plan, rentals, licenses, telephone and internet.

• Ensure highest quality screening of each program. Negotiate rental of video projection equipment and engage projectionists as necessary.

• Secure all necessary rentals (sound, tables etc) for screenings, parties and events.

• Set-up off-site box office including telephone and internet connections

• Schedule and coordinate receptions for Outfest Los Angeles (25-30), including licenses and bartenders.

• Train and supervise theater and venue managers and Special Events Team.

• Oversee volunteer recruiting, staffing, training, and acknowledgement for festival and screenings.

• Oversee patron and staff safety systems including appropriate insurance of festival sites and events

• Manage vendors including special event company contracted for Outfest Los Angeles Opening Night Gala

• Manage the distribution of sponsor-donated product throughout the festival

• Oversee Outfest participation in CSW Pride parade and festival Screening Series and Membership Screenings (May-July)

• Recruit volunteers for special screenings and member screenings

• Secure necessary venues – including contracts and insurance – for special screening and member screenings

• Ensure highest quality projection and top level customer experience at screenings

• Produce receptions attached to screenings including – volunteer staffing, bartenders, liquor licenses, food, and bar build out

General

• Work closely with all departments to ensure all production elements are handled for any program

• Maintain departmental budget and report regularly to Senior Director, External Affairs.

• Track measurable goals in annual plan and department goals.  

• Ability to travel and attend meetings, presentations and events outside the office.

• Work may require occasional weekends and/or extended workday.

• Must be able to lift 50lbs

Qualifications:

• Minimum of two (2) years previous special event or production management experience

• Minimum of two (2) years experience recruiting, supervising and motivating staff and/or volunteers

• Knowledge of film, video, and digital exhibition formats.

• Computer literacy, including strong working knowledge of Microsoft Office software, includingword, excel, and power point. Previous experience working with database platforms desired with a willingness and ability to learn appropriate database, spreadsheet and other computer programs.

• Strong organizational and project management skills and attention to detail.  Ability to prioritize work and adjust to multiple demands.

• Skill in determining matters of importance and an intuitive ability to recognize and appropriately convey the time sensitive nature of any situation and the ability to keep all matters appropriately communicated

• Ability to work well independently and as team member.  Ability to take initiative, and follow tasks through to completion.

• A commitment to Outfest’s mission and an understanding of its programs and their role in the broader LGBT movement.

Outfest is an equal opportunity employer.  Outfest strongly believes in the strength of diversity and therefore, actively encourages applications from women, people of color, and any qualified person, who support Outfest’s mission.

Mission: Outfest protects our past, showcases our present and nurtures our future by fostering artistic expression of gender, sexuality and LGBTQ culture and its transformative social impact on the world.Founded by UCLA students in 1982, Outfest is the leading organization that promotes equality by creating, sharing and protecting LGBT stories on the screen. Outfest builds community by connecting diverse populations to discover, discuss and celebrate stories of LGBT lives. Over the past three decades, Outfest has showcased thousands of films from around the world to audiences of nearly a million, educated and mentored hundreds of emerging filmmakers and protected more than 20,000 LGBT films and videos.

Qualified applicants should send résumé and cover letter via email (as attachments only-MS Word or PDF) to: [email protected]. Please indicate in the subject line of the email the position you are applying for.