P.S. ARTS Position Description

Program Manager

Position: Program Manager

Date created: May 27, 2015

Reports to:  Chief Program Officer

Status: Full time, Salaried, Exempt

General Work Hours: 9am-6pm (75%), evenings and weekends (25%)

Location: Office hours are based in Venice, CA. School-site locations vary. Some driving and travel may be required.

Salary: DOE

Benefits: Medical, dental, 401k, Flexible Spending Account and optional vision



The Program Manager is responsible for the implementation and ongoing management of P.S. ARTS Classroom Studio, Extended Learning, and Community Outreach program activities within a specific geographic area/school district. This position coordinates program logistics, including school site management, special projects and initiatives and programs-related communications for a portfolio of schools. The Program Manager supports progress toward the P.S. ARTS mission and the following strategic programs priorities

1)   Ensure P.S. ARTS curriculum quality, impact, and accessibility.

2)   Recruit and retain high quality teaching faculty.

3)   Contribute to a creative and effective learning environment in our partner schools.

4)   Actively participate in community building in and across our partner schools.

5)   Contribute to the development of P.S. ARTS and the arts education field overall, particularly with regard to improving underserved California public schools.

In addition, the Program Manager, communicates with Discipline Specialists to monitor faculty performance and provide appropriate support and professional development. The Program Manager takes a leadership role in the development, coordination, and implementation of P.S. ARTS Family Nights and other community arts events with his/her assigned area. The Program Manager advises programs team leadership on the development and success of program activities, and represents the interests of these partner schools/districts in P.S. ARTS programs team planning discussions.



a) Contribute to programs team discussions and planning with regard to program design, short and long-range priorities, goals and evaluation.

b) Coordinate school-site logistics, including scheduling, processing partnership agreements and other essential documents, and monitoring program quality and efficiency.

c) Serve as a first point of contact for partner school administrators with regard to program logistics and quality control.

d) Support Teaching Artists and school administrators in completing program evaluation protocols.

e)  Generate annual reports via survey monkey to summarize program quality in designated schools.

f)  Assist Chief Program Officer with grant applications and reports as requested.

g)  Provide support and leadership for special projects, task forces, or initiatives as determined by the Chief Executive Officer and Chief Program Officer.


a)  Provide guidance and support for Discipline Specialists with regard to curriculum resource development, coordinating site visits, coaching, and planning faculty trainings.

b) Conduct a minimum of two site visits per year and complete the P.S. ARTS Site Visit Evaluation Rubric.

c) Share constructive feedback with Teaching Artists and collaborate with Teaching Artist and Discipline Specialist to determine best course of professional development and support.

d) Collaborate with Chief Program Officer and Chief Executive Officer to create performance improvement plans for faculty as needed.

e) Contribute to annual faculty performance reviews.

f) Track Teaching Artist time sheets and sick days.


a)  Monitor curriculum documentation compliance.

b) Review all final curriculum approved by the Discipline Specialists.

c) Disseminate course syllabi and link to P.S. ARTS public curriculum bank to school administration at the start of each academic semester.

d) Provide special project and classroom support as needed.


a)  Represent P.S. ARTS at arts education related convenings and events as determined by the Chief Program Officer.

b) Facilitate content development and logistic coordination of Family Arts Nights and other community outreach events

c)Contribute to programs-related content for social media, newsletters, and all other P.S. ARTS-related publications as needed.


  • Must have at least 2 years of experience managing school-based programs or at least 5 years managing a staff of 5+.
  • Arts education experience desired
  • Bachelor’s degree required, Master’s degree preferred
  • Bilingual Spanish/English preferred
  • Ability to thrive in fast-paced environment, meet deadlines, navigate competing priorities and deliver responsive client service
  • Enjoys relationship building and is comfortable working with multiple stakeholders
  • Excellent written and oral communication skills
  • Must be computer and Microsoft Office Suite proficient
  • Possesses exemplary organization skills and time management
  • Must love arts and children!

Working Conditions. The Program Manager will:
• Perform work while seated at a desk for several hours at a time
• Travel and attend meetings and events outside the office, which may require occasional use of a motor vehicle for transportation to other locations. Due to responsibilities requiring travel to locations not easily accessible by public transportation, driving is an essential job responsibility for this position. Mileage reimbursement is provided.
• Work in and outside of the office on some weekends, evenings and/or occasional extended workdays
• Regularly lift up to 40lbs

To apply to join our team, please submit a cover letter and resume to [email protected] with the subject line: “Program Manager”. Please, no phone calls, faxes or hard copies.

It is the policy of P.S. ARTS not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, or veteran status.

About P.S. ARTS: A nationally recognized, award winning nonprofit organization, P.S. ARTS' mission is to improve the lives of children by bringing arts education to underserved public schools and their communities. P.S. ARTS currently serves over 20,000 students through in-school and after-school programs, 6,000 people through community arts programs and over 50 schools across Southern, Central and Northern California. For more information, please visit our website at www.psarts.org