Sculpture Conservation Studio seeks a full-time Studio Manager to oversee the daily administrative, financial, and registrarial operations of the studio. We are a full service art conservation and historic preservation facility dedicated to the care of sculptural art objects, artifacts, and historic architecture. As Studio Manager, you will be the first point of contact for our clients and run the day-to-day operations of the business. In a week, you may run payroll, invoice clients, order certificates of insurance, schedule maintenance appointments, book the delivery of a lift to an on-site job, renew maintenance contracts, and make hotel reservations for an out of town job. To succeed in this role, you’ll need to love variety and work independently while staying organized. This is not a conservation position, but you will be able to learn if you are interested.

Administration: Correspond with clients and vendors. Schedule and confirm appointments for assessments and treatments. Draft, review, and track client contracts. Make sure insurance coverage meets client requirements, including requesting certificates of insurance. Make travel arrangements for out of town projects. Order office and studio supplies. Prepare holiday cards and client gifts. Answer phone and check email, phone messages, and mail daily.

Accounts receivable – write invoices and monitor open invoices, including collections. Make bank deposits and document payments. Accounts payable – pay invoices and monitor cash flow. Prepare payroll using Paychex every two weeks. Track mileage reimbursements, supply reimbursements, paid time off, and health insurance payments. Prepare financial status reports every two weeks. Reconcile bank account and two credit cards monthly. Track petty cash.

Taxes – provide CPA with federal and state tax information, provide Paychex W2 and 1099 information. Prepare business taxes for 6 - 7 cities. Track employee W4s and contractor 1099 documents. Monitor overhead costs. Track job costs for large projects.

Track and edit treatment proposal and reports. Remind conservators/technicians about pending condition reports, treatment proposals, treatment reports, and photos. Send final treatment reports and digital photos to clients. Organize pick-ups, delivery, and shipping arrangements for clients.

Be able to prioritize your day and anticipate studio needs. Have a pleasant professional manner on the phone and in email. Experience bookkeeping for a small business for a minimum of two
years, ideally using Quickbooks. Have a car to make bank deposits and run errands. Have an appreciation for art and art history.

If you are interested in being part of SCS, please submit a resume and cover letter to: sculpcons@gmail.com. Art history and fine art majors are encouraged to apply.