Full-Time Development Assistant

Armory Center for the Arts

Hybrid

Armory Center for the Arts based in Pasadena, California, seeks a full-time hourly/non-exempt Development Assistant (40hrs/week). Under the supervision of the Director of Development, the Development Assistant manages the fundraising database; supports all  individual giving and membership activities, including preparing gift acknowledgements, membership packets, and annual fund mailings; and assists with fundraising events, grants management and other Development duties as assigned. This position is a hybrid work model - work from home and in-office.

 

Organizational Overview 

Armory Center for the Arts builds on the power of art to transform lives and communities through creating, teaching, and presenting the arts. Deeply committed to public access, education, and outreach programs, the Armory presents contemporary art exhibitions, performances, and educational experiences at its main facility and at satellite locations throughout the City of Pasadena and Greater Los Angeles. For more information on the Armory, visit armoryarts.org/about.


Duties & Responsibilities

DATABASE 

  • Maintains integrity and currency of constituent records within the Bloomerang fundraising database;
  • On a daily basis, enters gifts into Bloomerang fundraising database and daily gift report, and reconciles batches with Finance on a monthly basis;
  • Prepares departmental reports as needed.

INDIVIDUAL GIVING

  • Processes, coordinates, prepares and distributes donor and member mailings, including renewal letters, acknowledgement letters, appeals, membership cards and packets;
  • Liaises with Studio and Visitor Services teams to promote Armory membership program and increase donations; 
  • Responds to requests from donors and members and provides timely follow through;
  • Prepares content for quarterly donor/member newsletter;
  • Maintains and organizes membership materials and inventory.

FUNDRAISING EVENTS 

  • Assists with and attends Armory annual benefit and auction (duties include early stage planning, managing ticket orders and patron gifts, processing in-kind donations, check-in duties and other logistics)
  • Provides support for other Development related events, including annual institutional giving reception, exhibition openings, and other departmental special events as needed; 
  • Helps prepare for periodic donor and foundation site visits.

GRANTS MANAGEMENT

  • Assists with foundation and corporate prospect research;
  • Assists Grant Writer with application and report submission materials;

OTHER DUTIES

  • Takes and prepares minutes at monthly Development Committee meetings and other meetings;
  • Liaises with Development department volunteers; 
  • Other development duties as assigned.

 

Qualifications

  • At least one year of experience in nonprofit development, experience at a museum or art center is preferred;
  • Proficient with data entry, data exports, and preparing reports;
  • Experience working with donor management software platforms; 
  • Working mastery of computer programs including: G (Google) Suite, Microsoft Word, PowerPoint and Excel;
  • Experience with remote working and/or collaborative tools including Google Meet and Zoom, is preferred;
  • Attention to detail and ability to organize data, schedules, tasks and projects;
  • Availability to periodically work evening hours or weekend days;
  • Passion for the Armory’s mission and its cultural equity values is essential;
  • Bachelor's Degree or equivalent experience.

Compensation

Up to $19.35/hour for 40 hours per week. Medical, dental, vision and vacation package offered.

 

How to Apply

To apply, please send a resume and cover letter to [email protected]. In the subject line of the email, please write "Development Assistant.” No phone calls please. Applications are due by Monday, August 9, 2021.

An Equal Opportunity Employer
It is the policy of the Armory Center for the Arts to provide all persons with equal employment opportunities without regard to race, color, religion, sex, national origin, disability, age, veteran or marital status or any other characteristic protected by federal, state, or local law.

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