Otis College of Art and Design
Los Angeles, CA
Otis College of Art and Design
Director of Youth Programming
Salary: $72,000 – $89,000
Open Until Filled
Los Angeles, CA (Westchester)
Reporting directly to the Executive Director, the Director of Youth Extension Programming will be responsible for leading, organizing, coordinating, and managing various aspects of the Extension department’s operations with regards to youth programming. Youth education programs include K-12 and pre-college programs, including Summer of Art and summer youth camps, summer and community programs, career and technical education programs, and partnership programs. This position reports to the Executive Director of Extension and is an exempt position.
Essential Duties Summary
CORE DUTIES and RESPONSIBILITIES:
- In coordination with the Executive Director, manage all Extension youth programming, including the proposal, development, and delivery process each academic term, and the creation, development, and delivery of new youth courses/programs/camps/experiences throughout the calendar year.
- Manage Summer of Art program. Plan, organize and execute yearly pre-college program. Responsible for all facets of program, including developing new courses, recruiting students, consulting parents, facilitating with external partners, marketing program, instructor management, interfacing with multiple other departments at Otis, building and managing program in Extension’s registration system, and providing detailed financial reporting, among other important duties related to the successful delivery of Summer of Art.
- Manage all Extension summer youth and tween camps, as well as create new camps and experiences annually.
- Assist the Executive Director with all necessary reporting requirements for accreditation of Extension youth programming.
- In coordination with the Executive Director and the Communications and Marketing department, coordinate all marketing efforts for youth programming and manage Extension-specific marketing initiatives throughout the calendar year to support enrollment in all youth programs.
- Determine course/program schedule for all Extension youth programs each academic term. Ensure all courses/programs are built properly in Destiny and that all public-facing information is accurate.
- Manage classroom space usage for youth programs, both on and off campus, to ensure Extension is utilizing classroom space as effectively and efficiently as possible.
- In collaboration with the Executive Director, determine which Extension youth programs to run, considering both student enrollment and revenue/strategic factors.
- Create, develop, and maintain all necessary curriculum maps, academic plans, and other relevant documents pertinent to all Extension youth programming.
- Hire, train, and manage all Extension instructors and classroom assistants for all youth programming.
- Manage the process and tracking of all compensation to Extension instructors and classroom assistants for youth programming to ensure that everyone is paid accurately and in a timely manner.
- Ensure all inquiries (phone, email, walk-in, etc.) regarding instructors, classroom assistants, current students/families and the public are followed up on and resolved successfully.
- Ensure all youth program participants, families, and instructors receive necessary program related information in a timely manner prior to the first class meeting, including mandatory forms, supply lists, and other critical documentation.
- Manage and organize all Extension youth programming information sessions and other recruitment and marketing efforts to support enrollment in Extension’s youth programming throughout the calendar year.
- Manage evaluation process for all courses/programs/camps/experiences and instructors.
- Manage Extension staff members, as determined by the Dean of Extension.
- Work with Institutional Advancement staff and other Otis stakeholders to develop and implement funding and scholarship opportunities that serve the Extension Department’s growth objectives in line with the mission of the College specific to youth programs.
- Collaborate with campus facilities with respect to college priorities, sharing of classroom and lab spaces, resources, and personnel. Collaborate with Facilities, TSS staff, Academic Departments, and security to maintain communications and proper usage.
- Collaborate with Residential Life, Health and Wellness, Disabilities, Title IX, IT, TSS, Library, Teaching and Learning Center, to plan student usage of campus services and facilities utilized by Extension youth programming.
- Guide and direct departmental policies and procedures specific to youth programming including maintaining and updating communications, outreach, and public documents and ensuring compliance.
- Work closely with the Director of Adult Programming to align across adult and youth programming including operations, hiring practices, various office workflows, curriculum planning, research, and development.
- Plan and lead Extension public-facing events throughout the year, such as community events, information session, and participate in campus-wide programs.
- Performs other related duties as assigned. Must be responsive to work-related phone calls and emails during non-business hours on occasion.
REQUIRED SKILLS and EDUCATION:
- Master’s degree required, preferably in art and design or related field, or equivalent work experience.
- At least five years of progressively responsible higher education administrative experience.
- Demonstrated ability to manage a team of instructors and developing curriculum in a higher education setting.
- Self-starting, hardworking, creative, strategic thinker capable of managing a large and diverse staff of instructors and programs.
- Deep experience in developing curriculum and project management.
- Excellent leadership, management, and communication skills (both verbal and written).
- Proficient knowledge of marketing within the Continuing Education and professional marketplace.
- Extensive experience and knowledge of K-12 art and design education.
- Extensive knowledge of Los Angeles area K-12 education space including schools, non-profits, and community institutions.
PREFERRED SKILLS and EXPERIENCE:
- Experience with social media, email, web, and marketing communications.
- Experience with Higher Ed registration and Learning Management systems.
How to Apply:
Interested candidates must apply via our website here by December 30, 2023 to be considered for the position.
Otis College of Art and Design is an Equal Opportunity employer, and does not discriminate on the basis of race, color, national origin, ancestry, religion, gender, sexual orientation, age, physical disability, mental disability, marital status, veteran status, genetic information, or any other characteristic which may be specified by law or college policy.