Head of Registration

POSITION SUMMARY

The Lucas Museum of Narrative Art seeks a Head of Registration to join its team. Reporting to the Managing Director, Museum Services, the Head of Registration will play a pivotal role in developing, implementing, and maintaining best practices for collection care, including but not limited to: acquisitions, temporary loans, and collection databases. The Head of Registration will oversee the maintenance of detailed records of the permanent collection, exhibitions, loans, packing and shipping information, import/export documents, and fine art insurance details. The position holder will be able to work effectively and timely on a wide variety of projects concurrently with the ability to be receptive to changing priorities. Additionally, the Head of Registration must be able to establish and maintain effective working relationships cross-departmentally at the museum and with external parties.

The Head of Registration will oversee a team of registrars who administer the Museum’s acquisition and loan programs, including temporary exhibition loans, outgoing loans from the collection, gifts, potential acquisitions and purchases, promised gifts and bequests, which includes budgeting, fine arts insurance arrangements and logistical analysis of shipping arrangements and performing routine inventory of the collection. The Head of Registration will provide strategic thought-leadership for the department’s priorities in alignment with institutional mission, vision and values, giving direction to full-time and project-based staff and interns. This role will educate staff on best practices in all areas of registration, across departments as we build the museum and its infrastructure.

RESPONSIBILITIES

• Oversees team who manage processes for incoming acquisitions, including receipt, accession, condition reporting, labeling, and cataloging of collection objects
• Documents and coordinates deaccessions, including establishing legal eligibility of objects being proposed for deaccession, in collaboration with curatorial, permanent collection registrars, and other relevant parties
• Builds and manages records of the Museums’ collection and provides object and registration information to the Museum staff regarding loans, special collections, catalog information, packing, shipping, and insurance
• Oversees and manages registration team who coordinate logistical details regarding outgoing and incoming loans, including loan agreement forms, gift agreements, exhibition contracts, condition reports, photo documentation, method of shipping of loaned items, inspects receipts and documents, and related cataloging information
• Oversees team who manages all transportation and shipping arrangements for collection objects, which include coordinating the packing and crating of objects with Collections Management teams
• In consultation with legal and other members of the registration team, supervises and administers the coordination of fine arts insurance coverage for the museum collection objects, incoming exhibition loans, and outgoing loans from the collection
• Maintains regular cooperative contact with shipping, insurance and customs brokers; processes liability and damage claims with support from other Museum registrars
• With Associate Registrar, Loans & Exhibitions, designates and coordinates couriers from and to the Lucas Museum of Narrative Art, to lending, borrowing, and participating institutions; determines courier assignments and selects and trains couriers as required
• Works closely with conservation, exhibition design, and curatorial to establish best practices around display requirements and casework strategies of collection works or loans for exhibition
• Develops risk management strategies in collaboration with colleagues from security, collections management, and legal
• Works closely with staff such as curators, art handlers, collection managers and outside personnel (such as airline and cargo handlers) in the coordination, scheduling, and monitoring of the safe movement of objects
• Supervises and leads in the strategic vision for the collections information and digital asset department
• With other Museum Services team members, coordinates photography for all newly accessioned objects and oversees the Collections Information & Digital Assets team who manage the ingest and organization of digital assets
• Promotes compliance with Federal, State, and local laws relating to art collections management
• Develop, monitors, and analyzes budget for departmental activities, exhibitions, and related special projects
• Supervises with Collections Information & Digital Assets team to support the management of the collection database and makes recommendations for upgrades or conversion of system, and oversees related migration of data
• Alongside other Museum registrars and collections information staff, works closely with curators to add notable information about the objects in the collection into the Museum’s collection database as it relates to object creation and maker, material technique, onscreen use, related objects, significance, and provenance
• Recruits and manages a diverse and qualified registration team to support the development and execution of the Museum’s registration strategy
• Supervises, assigns, and directs the work of Museum Associate and Assistant Registrars and other staff, as needed
• Promotes a culture of high performance and continuous improvement that values learning and a commitment to quality
• Mentors and develops a staff using a supportive and collaborative approach on a consistent basis
• Establishes and monitors staff performance and development goals, assigns accountabilities, set objectives, establish priorities, conduct annual performance reviews

Apply here by June 30, 2023.
$90,500.00 – $100,500.00 Salary // Benefits include: health/medical, PTO, life insurance, retirement, and more.