Music Program Coordinator

TITLE: Music Program Coordinator

DEPARTMENT: Music

REPORTS TO: Sr. Music Program Manager

FLSA: Non-exempt

HOURS: 40 hours/week

SALARY: $21.00 – $23.50 per hour (DOE)

START DATE: ASAP

Heart of Los Angeles (HOLA) provides underserved youth with exceptional programs in academics, arts and athletics within a nurturing environment, empowering them to develop their potential, pursue their education and strengthen their communities.

Our core values are: Respect, Responsibility, Positive Communication, Support and Inclusion.

The Heart of Los Angeles Music Department includes the Youth Orchestra LA (YOLA) at HOLA program, the HOLA Music Studios program, and the Intergenerational Orchestra program.  YOLA is the Los Angeles Philharmonic’s initiative, supported by a network of stakeholders, to provide access to exceptional instrumental and orchestral education in order to promote youth development. Central to YOLA is the LA Phil’s plan to build, with community partners, youth orchestras in underserved communities throughout Los Angeles.

POSITION SUMMARY:

The Music Program Coordinator is in person and responsible for overseeing the day to day operations of the HOLA Music department, and maintains systems that allow the program to function efficiently and responsively.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Coordinate implementation of the program calendar provided by the Senior Music Program Manager – overseeing room use, checking and providing equipment & supplies, and maintaining program calendar accuracy.
• Lead the execution of the enrollment processes, maintaining efficient workflow from outreach to applications to onboarding.
• Serve as program representative at outreach/recruitment events & meetings. Coordinate TA involvement and plan internal events such as Instrument Petting Zoos.
• Support in the execution of concerts and special events – including day of event coordination.
• Maintain and distribute Student and Parent Handbooks, ensuring new families have a clear understanding of HOLA’s & the department’s operations & expectations.
• Maintain an up-to-date student, family, and instrument database, providing data/reports as needed internally and with our partners.
• Develop and maintain efficient systems for sign-in/out & attendance tracking, and support intake/front desk with up to date information.
• Oversee attendance tracking system and ensure accountability follow up.
• Interact with families on a daily basis supporting with clear information, answering questions about daily/weekly schedules and operations.
• Responsible for instrument and equipment ordering, maintenance requests, and billing procedures – including reimbursements and in-kind donations.
• Support Music faculty/staff with information about daily/weekly adjustments to calendar & operations, as well as with equipment & supply needs.
• Support Faculty in scheduling & facilitating parent/teacher meetings as necessary.
• Liaise with the LA Philharmonic around billing, transportation special equipment and logistics, attendance reports,  and instrument inventory
• Liaise with LA Philharmonic Instrument Coordinator & Private
• Lessons Coordinator to ensure clear communication of needs & changes in service delivery.
• Support the Senior Program Manager in creating and submitting timely reports and documentation for the Development Team and HOLA Partners, including the LA Philharmonic
• Update HOLA’s Communication Team around changes and updates to programming & events calendar.
• Facilitate logistics for special guests as necessary.
• Develop and lead parent meetings and parent special events in collaboration with the Family Services department. Plan and present family orientation meetings each semester.
• Support daily programming as assigned by the Senior Manager, including supervising classes as needed.
• Supervise music department program assistants in the planning and execution of their duties.
• Participate and support community building efforts in our music program.

QUALIFICATIONS: 

• Strong communication skills – able to convey information clearly and efficiently, as well as the ability to epitomize HOLA’s commitment to respectful communication. High level of fluency in Spanish. Ability to translate.
• The ability to work effectively with a wide range of constituencies in a diverse community.
• Strong commitment to El Sistema’s philosophy of social change through music and the missions of YOLA and HOLA and Heart of Los Angeles
• Passion for teaching and learning.
• College degree or equivalent experience required.
• Experience working with children/youth from diverse ethnic and economic backgrounds; experience working in underserved communities.
• Interest and ability to be a motivational mentor/role model for students, parents, and peers as an artist, teacher and citizen.
• Ability to work effectively independently, collaboratively and under supervision.
• May perform other duties as assigned.
• Sense of humor is a definite plus.

BENEFITS

• Employer-paid medical benefit
• Employer-paid vision and dental benefit
• Employer-paid life insurance benefit
• 403b retirement plan available with employer contribution
• Paid holidays benefit in excess of 20 days annually with birthday off, including 1 week of summer break and winter break between Christmas Eve and New Year’s Day
• Paid vacation benefit to include one week during the first year, 2 weeks during 2nd year, and increasing to 3 weeks by 3rd year
• Paid sick time benefit of 10 days annually
• Paid parking or transportation stipend

To Apply: Please send a cover letter and resume to earias@heartofla.org by October 21, 2023.

VACCINATION POLICY

Heart of Los Angeles requires its employees to be vaccinated against COVID-19, subject to certain exemptions as required by law.  New hires working at Heart of Los Angeles must be fully vaccinated no later than 60 days after hire and submit to enhanced masking and social distancing requirements until they are fully vaccinated.  Employees are required to get a bivalent booster within 10 work days after becoming eligible.  Please contact Heart of Los Angeles Human Resources Department for a copy of the vaccination policy.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle, or feel objects, tools or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate. The building environment does not provide air conditioning and heat in all areas. Outdoor work is expected in some cases.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position.  Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.  To perform this job successfully, the incumbents will possess the skills, aptitudes and abilities to perform each duty proficiently.  Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others.  The requirements listed in this document are the minimum levels of knowledge, skills or abilities.

As an equal opportunity employer, HOLA values having a diverse workforce and continuously strives to maintain an inclusive and equitable workplace.  We encourage people with a diverse range of backgrounds to apply.  We do not discriminate against any employee or applicant on the basis of race, color, national or ethnic origin, religion, age, gender, handicap, pregnancy, sexual orientation, veteran status, or any other legally protected characteristics.