Dec 15, 2023

City of Ontario

Ontario, CA

Are you a cultural enthusiast with a knack for storytelling and a passion for bringing the arts and local history to life? The Ontario Museum of History and Art is seeking vibrant individuals dedicated to assisting in contributing to an atmosphere that sparks curiosity and engages the community in meaningful ways as a Museum Assistant. The Museum serves as a dynamic community resource, fostering education, cultural appreciation, and social connections that contribute to the overall enrichment and vitality of Ontario’s community. The Museum Assistant position performs a variety of activities and assists professional staff in various programs in one of three areas: Education, Collections or Exhibits.
The essential functions typically performed by the Museum Assistant include the following:

  • Assists with exhibition research and installation, administrative, and other tasks as required.
  • Sets up and arranges tables, chairs, and related equipment for educational and public programs.
  • Operates audio-video equipment.
  • Opens and closes the Museum according to standard operating procedures.
  • Handles front desk operations such as answering phones, controlling access to the building, coordinating security guards and welcoming visitors to the Museum.
  • Communicates and interacts with museum security guards to ensure a welcoming and inclusive work environment.
  • When assigned to Exhibits, functions performed include:
  • Assists in exhibition installation and dismantling using power and hand tools.
  • Utilizes tools in a workshop environment; works on ladders and adjusts track lighting.
  • Crates and uncrates artworks and exhibition components; moves and sets up exhibit furniture; paints and preps surfaces.
  • Supports distribution of exhibition marketing materials, such as press release, local news listings and university outreach.
  • When assigned to Collections, functions performed include:
  • Installs, arranges, assembles, and prepares artifacts for exhibition, ensuring the artifacts’ safety, reporting their status and condition, and identifying and correcting any problems with the set-up.
  • Performs a variety of museum collection care activities including accessioning, deaccessioning, caring for and handling objects.
  • Classifies and assigns registration numbers to artifacts and supervises inventory control.
  • Prepares artifacts for storage and shipping.
  • Recruits, trains, and supervises volunteers to assist with routine registration tasks.
  • Assists with maintaining database records.
  • Ability to carry up to fifty pounds.
  • Assists in the development of policies and procedures in relation to collections care.
  • Assists with determining which items from collections can be used for exhibition and educational programs.
  • Assists with processing loans to the museum, including intake, condition reporting, and documentation.
  • When assigned to Education, functions performed include:
  • Leads exhibition tours for K-12 school audiences and the general public.
  • Supports the development and coordination of museum public programs and tours.
  • Coordinates reservations for public programs, school visits and other tours.
  • Maintains an electronic database of contact information of Museum constituents and prepares ongoing communications and updates.
  • Provides other administrative support, including filing, preparing correspondences, maintaining calendars, and scheduling as needed.
  • Collaborates with Curator of Education in the development of exhibit gallery guides, tour training, and visitor materials.
  • Participates in community outreach events and builds relationships with patrons.
  • Trains part time staff on front desk duties.
  • Briefs security guards on happenings at the museum on a daily basis and communicates security needs throughout the galleries.
  • Prepares and distributes curriculum materials for docents and teachers.
  • Assists with development of marketing materials for education programs (i.e. social media, newsletters, physical flyers)

Qualification Guidelines

High school diploma or recognized equivalent plus completion of one year of college level coursework in U.S. or California History, Museum Studies, American Studies, Art History, or Anthropology. Additional qualifying experience may be substituted for education.


One year of related work experience or volunteer work in a museum, gallery, arts, or education environment.


A valid Class C California driver’s license. Acceptable driving record at the time of appointment and throughout employment.

Special Requirement:

Ability to climb ladders and stairs and safely use hand and power tools.
Ability to work nights and weekends as required.


Ability to read and speak Spanish.
Supplemental Information

Salary: $19.67-$24.56 Hourly

How to Apply

To apply visit here by February 01, 2024

Apply online by clicking on the “Apply” link at the top of this announcement. If this is the first time applying for a position using, you will be prompted to create a new user account; otherwise, log in with your username and password. Your application and responses to any supplemental questions will be used to evaluate your qualifications for this position. It is suggested that your application include the following:

List any relevant experience and education that demonstrates that you qualify for the position.
List all periods of employment for at least the past 10 years, beginning with your most recent or present employer (including, if applicable, all employment with the City of Ontario).
Separately list each position held, including different positions with the same employer.

A resume may be attached to your application but will not substitute for the proper completion of your application. Applications that are not properly completed may be rejected.

NOTE: Transcripts from colleges, universities or technical schools outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or credential evaluation report will result in your application being rejected and you will not be able to continue in the selection process for this position.

Application Process

Applicants are required to submit required certification(s) or other required documentation as outlined in the Qualifications Guideline section of this bulletin. Please use the attachment function found on the City’s online application to attach copies of the requested certification(s) or other documentation. Failure to attach required certifications may result in the rejection of your application. Please contact the Human Resources/Risk Management Agency if you have any questions regarding the application process.

Your application is the primary tool used to evaluate your job qualifications. It is important that your application show all the relevant education and experience you possess. Failure to complete these sections may result in the rejection of your application.

Supplemental Questions

To complete your application for this position, you will be prompted to respond to supplemental questions. This information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position. This may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position.

Incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application.

Please provide succinct, concise, descriptive, and detailed information for each question. If you have no experience, write “no experience” for the appropriate question.