Operations Coordinator

Status: Full-time, non-exempt
Pay rate: $21.64 – $26.44 hourly (dependent on experience)
Benefits: 10 vacation days plus 1 additional for every year with organization (maxed at 20), 13 paid holidays + 1 paid day to volunteer annually, sick pay, health stipend, 401K benefits
Reports to: Executive Director
Work Environment: 3310 Lime Ave Signal Hill (2 days weekly) + virtual (3 days weekly)
Anticipated Daily Schedule: 8am – 4:30pm (30-minute unpaid lunch)

OVERVIEW:

Dramatic Results is an arts education non-profit focused on serving students of the global majority, particularly in Title I elementary and middle schools throughout LA County. We are seeking an Operations Coordinator to work closely with the Executive Director to support human resources and finance work. The ideal candidate will be confident working independently, possess a keen eye for detail and organization, welcome the opportunity for creative challenge, and have a drive to empower the Dramatic Results community.

RESPONSIBILITIES:

Human Resources
– Administration and maintenance of employee files
– Compose HR memos, reports, and notices as necessary (individual and company-wide)
– Manage benefits administration, process and update employee benefits in timely manner
– Lead onboarding and orientation for new employees, offboarding of former employees
– Assist in recruitment and hiring process
– Oversee employee appreciation gifts and monthly staff bonding excursions

Operations:

– Provide executive assistant support to Executive Director
– Responsible for coordinating office maintenance
– Book travel arrangements and register staff for conferences/training opportunities
– Compose contracts and memoranda of understanding for agency partnerships
– Schedule internal and external meetings, send reminders, and take minutes
– Observe, review, and analyze processes to identify areas for improvement
– Work with other departments as needed and perform other duties as assigned

Finance:

– Update day-to-day financial documentation and liaise with financial support partners
– Complete day-to-day accounts payable entry into QuickBooks online
– Work with Executive Leadership and financial partner organizations on audits
– Complete bimonthly payroll for 10-30 employees, including 401(k) benefits administration and utilizing our timekeeping system, Replicon
– Maintaining an orderly filing system and entry of all transactions
– Responding to third-party and vendor requests as needed

QUALIFICATIONS:

– High School Diploma or equivalent required
– Knowledge or willingness to learn Human Resources; employee benefits, and employee recruitment
– Knowledge or willingness to learn of nonprofit contracts and MOU’s
– Familiarity or willingness to learn with payroll processing using Intuit
– 2+ years’ experience in nonprofit administration
– Strong willingness to learn financial-related tasks, which includes internal management of expenses, as well as QuickBooks online, with an emphasis on A/P and reporting
– Must be able to work in a fast-paced environment
– Excellent organizational skills
– Tech adroit and comfortable working with Microsoft suite
– Strong oral and written communication in English
– Multi-tasking with the capability of setting and meeting realistic deadlines
– Handles confidential data with diplomacy and discretion
– Ability to speak a language in addition to English preferred
Email a resume, cover letter, and three references to humanresources@dramaticresults.org by May 1, 2023. This position will remain open until the staffing need is met.