Orchestra Administrator

The Burbank Philharmonic Orchestra (BPO) seeks a part-time Orchestra Administrator to manage all BPO administrative functions including, but not limited to communications, payroll/finances, personnel, logistics, music library, marketing, website/social media, public relations, community outreach, education initiatives, collaborations and other administrative duties as assigned. The ideal candidate will be expected to work in person and remotely.

About the Burbank Philharmonic Orchestra:

Now in its fourth decade, the Burbank Philharmonic is one of Southern California’s premiere professional symphony orchestras. Led by Music Director and Conductor Michael Stanley, the orchestra is dedicated to bringing world-class music free of charge to the entire Southern California community. A donor and grant supported 501(c)(3) organization founded in 1991, the Burbank Philharmonic is comprised of LA’s top symphony and studio musicians who come together to perform concerts of the highest quality that are offered free of charge to the residents of Burbank and surrounding communities. The orchestra is also committed to music education and sponsors many educational programs, including the Hennings-Fischer Young Artist Competition for talented young soloists and the Discovery Conductor Project for advanced high school conductors.

Qualifications:

• Bachelor’s degree or equivalent work experience.
• Knowledge of or ability to independently train on: Microsoft Office products, Google Workspace, Wix website platform (with access to a Wix consultant as needed), current social media platforms and Quickbooks
• Excellent verbal and written communication skills required.
• Must be able to physically manage events
• Demonstrated ability to work independently as well as collaboratively with others, manage multiple priorities, and work effectively with individuals from diverse communities.
• Candidate must be a detail-oriented, organized self-starter who takes initiative and follows through.
• The ideal candidate will have an arts background and/or be interested in studying or pursuing a career in arts management and desires to gain some practical experience in the field

Job duties: 

•  General administration
  • Attend monthly Board meetings and provide written reports of administrative activity
  • Work closely with the Music Director, Board and Board committees to advise, prioritize and ensure all projects are on track
• Communications
  • Respond to incoming voice- and email messages and forward to Music Director or Board members as appropriate
  •  Manage email and postal mailings regarding orchestra activities, performances, educational programs, competitions, etc.
  • Communicate with Music Director, Board and Board committees about progress of projects
• Financial
  • Assist Board Treasurer and orchestra contractor with payroll
  • Keep accurate records of BPO funds in coordination with Treasurer/Bookkeeper and provide reports to the Board
  • Assist with fundraising programs, events, Annual Fund, etc.
  • Assist Board members with the writing and timely submission of grant applications
• Personnel
  • Assist orchestra contractor with maintaining accurate records for personnel and payroll
  • Provide support to guest artists/soloists
  • Coordinate volunteers for events
  • Organize and schedule auditions when needed
• Logistics
  • Coordinate all BPO events and maintain BPO Calendar in consultation with Music Director
  • Attend and assist at rehearsals and performances with logistics, set up, clean up, music, etc.
  • Coordinate and assist with stage management at performances
  • Assist orchestra librarian with music, including ordering, shipping, sorting, folder prep, etc.
  • Manage booking of venues, rehearsal spaces, etc.
  • Create and print concert programs in coordination with graphic designer/print shop for performances, educational programs and other events as needed
• Marketing/Advertising
  • Update and maintain the organization’s website in WIX, with access to a Wix consultant as needed
  • Manage the Symphony’s social media and online marketing activity
  • Create, print, and distribute marketing materials (working with graphic designer/print shop)
  • Manage advertising and marketing initiatives for the orchestra
  • Assist Board members and Music Director with marketing/advertising as needed
• Outreach and Community Engagement
  • Manage community engagement and outreach initiatives for the orchestra
  • Represent orchestra at community functions, civic events, local government meetings as needed
  • Assist with mission advancement especially as it relates to education and outreach.
  • Manage collaborations with other arts organizations
• Education programs
  • Manage and schedule orchestra’s educational programs such as the Hennings-Fischer Young Artist Competition and the Discovery Conductor Project
  • Coordinate and manage educational and community performances at schools and other venues
• Artistic
  • Assist Music Director with research and development of new projects as needed
• Other duties as assigned

Job type: Part-time

Salary:
This is a part-time position with a starting hourly salary of $22-$25 an hour depending on experience. Hours are varied and flexible in relation to programmatic and seasonal needs.

Schedule

• Flexible schedule; choose your own hours for non-event specific tasks
• Ability to work remotely for non-event specific tasks
• Must be available evenings and weekends on a limited basis for events such as performances, rehearsals, competitions, auditions, and Board meetings

Benefits: Retirement plan

Inquiries:
To apply please email a cover letter, resume (2 pages maximum), contact information and two references, on or before October 15, 2023 to: info@burbankphilharmonic.com.

For more information about BPO, visit our website here or find us on Facebook and Instagram.