Dec 1, 2023

Lowell Milken Family Foundation

Santa Monica, CA

The Lowell Milken Family Foundation (LMFF) creates and supports initiatives that cultivate human capital—that is, the knowledge, skills, and experiences essential to leading productive and satisfying lives. LMFF pursues this mission through education-centered initiatives that are both groundbreaking and comprehensive. By fostering and inspiring excellence, creativity, and responsibility within the formal education environment and beyond, LMFF equips people to pursue and attain lives that have value to themselves as well as to others.

ARTEFFECT is an expanding initiative of the LMFF that develops innovative opportunities in art education, including an annual student art competition, professional development for K-12 educators, an art collection and museum exhibitions. ARTEFFECT extends the mission of the Lowell Milken Center for Unsung Heroes by inviting educators and students to explore the diverse stories of Unsung Heroes and their invaluable contribution as role models from history through activities focused on the power of the visual arts.

The Program Coordinator provides senior-level administrative, communications, and programmatic support for the design, development, and delivery of the ARTEFFECT initiative and other LMFF programs. The Program Coordinator reports to the Director, ARTEFFECT.

ESSENTIAL FUNCTIONS

1. General Administration
• Provide administrative support that includes general office management, preparing correspondences, drafting meeting minutes, scheduling meetings (Zoom, Outlook, Calendely, etc.), and preparing mailings.
• Maintain program records in accordance with accepted policies. Archive materials and back-up files, as necessary.
• Coordinate staff travel and logistics for meetings, conferences, and events including an ARTEFFECT vendor booth at the annual NAEA conference.

2. Finance and Accounting
• Assist with processing new contracts, staff reimbursements, invoices, vendor renewals and subscriptions.
• Track program budget ensuring that bills are properly allocated to department codes.
• Assist with generating interim and annual accounting reports.

3. Marketing and Communications
• Maintain and monitor a program timeline and communications schedule.
• Support digital social media marketing campaigns through preparing and posting content across platforms, using engagement strategies, and assist with maintaining online communities (SLACK, Facebook, etc.).
• Maintain mailing lists. Create and send regular e-blasts to constituents.
• Assist with the production and placement of press materials, print and digital advertisements, and promotional videos, materials, and products.

4. Program Support
• Support administration of the annual student competition, including managing the call for entries platform, coordinating the judging process, award notifications and communications.
• Oversee logistic, tracking, and data to ensure quality delivery of the programs.
• Assist in the development, editing, and production of program materials, letters, forms, and infographics.
• Assist in preparing and distributing program reports, summaries, and evaluations.
• Attend and participate in program events.

5. Other
• Perform other essential duties and tasks as assigned.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

LMFF is a small, tightly knit operation in which all positions are highly interdependent. The crucial qualities in all positions are excellence, initiative, and an attitude of flexibility, adaptability, and mutual support. All positions also require a strong sense of responsibility, good judgment, and high-level communication skills.
• Strong writing, communication, and project-management skills, with keen attention to accuracy and detail.
• Mastery of intermediate or advanced MS Office Suite; ability to learn additional programs, including Mailchimp, WordPress, Abode Acrobat, Photoshop/Canva (graphics), and CRM databases.
• Experience working effectively with a variety of constituents (VIPs, educators, students, designers).
• The ability to handle multiple tasks and projects, meet deadlines and shift priorities with evolving goals and time-sensitive needs.
• Ability to be an effective team member while performing at a high level. Comfortable taking the initiative, without direct supervision, when required.

• Out-of-state travel, when needed, to industry-specific events, such as conferences and professional events.

QUALIFICATIONS STANDARDS

Education: Bachelor’s degree is required, master’s degree is preferred in arts management, communications, education, museum studies, leadership, or a related field.
Experience: 3-6 years office /administrative experience with increasing responsibility.
Experience working in organizations supporting K-12 education, professional development, non-profit management, or cultural institutions is preferred.

CLASSIFICATION, STATUS, SALARY
This is an exempt, full-time, benefits-based, and onsite position at LMFF offices in Santa Monica, CA. Work hours are Monday-Friday, 8:30 AM-5:30 PM. The annual starting salary range is $54,000-$70,000.

HOW TO APPLY
Please visit these websites to learn more about the programs:
• Lowell Milken Family Foundation: https://www.lowellmilken.org/
• Lowell Milken Center for Unsung Heroes: https://www.lowellmilkencenter.org/

All qualified applicants should send a cover letter illustrating how your experience and skills will contribute to the ARTEFFECT program and any unique qualities you bring to the position as described in this document, your current resume, and the names, titles, and contact information (email and phone number) for three references to arteffect@lowellmilken.org. References will not be contacted without your consent.