Jun 14, 2024

Academy of Motion Picture Arts & Sciences

Los Angeles, California

About the Academy Education Department:

The Education Initiatives office is a fast-paced programming department that is responsible for education outreach programs. In addition, the department is also responsible for the summer Academy Gold Rising Internship program and the Visiting Artists Series which are a key part of the Academy’s ongoing cultural equity and inclusion initiative that works to break down barriers and expand opportunities for young people who traditionally have not had access to entertainment industry career paths.

Job Summary:

The Academy Education Department is seeking a highly dedicated and dependable individual to serve as Senior Coordinator of Education Initiatives. This position reports to the Senior Director, Education Initiatives. While the duties of this position include basic administrative and support, the successful candidate will also demonstrate advanced organizational, project management, and interpersonal skills, as well as a strong work ethic and sense of individual responsibility. Attention to detail is a must.

This position is represented by the Union

Duties and Responsibilities:

– Provide administrative support to the Education Initiatives and Academy Gold Rising teams including scheduling meetings and Zooms, answering phones, greeting guests, creating meeting agendas, taking meeting notes, replying to general Gold Rising inquiries via phone/mail/email, managing files, and processing invoices and expense reimbursements.
– Coordinate education and Gold Rising programs including inquiries and preparation of event materials.
– Ensure that all databases for the department are properly maintained and up to date.
– Maintain database of external contacts.
– Help coordinate special events and projects as assigned.
– Work closely with Academy Gold Programs (Gold Rising, Nicholl Fellowships, Student Academy Awards, etc.) throughout the year as needed.
– Edit talent bios, proofread documents, obtain talent release forms, and write confirmation letters.
– Assist the department with recruitment and sourcing candidates through MyStaffingPro.
– Schedule interviews with internship candidates.
– Update Gold Rising App during the summer.
– Perform other duties as assigned to achieve the goals of the department and the Academy.

Qualifications and Requirements:

– A bachelor’s degree in education, Public Administration, Event Management, or a related field is preferred.
– 2-3 years of professional administrative and project management experience preferred.
– Knowledge of motion picture history is preferred.
– Excellent organizational skills, detail-oriented, with demonstrated proficiency in computer expertise, especially with Microsoft Outlook, Word, Excel, and PowerPoint.
– Experience with organizing Zoom Meetings and Zoom Webinar and basic knowledge of AirTable.
– Basic writing skills.
– Outstanding communication skills with special attention to detail and accuracy.
– Excellent interpersonal skills essential, with the aptitude to handle a variety of people, personalities, and ever-changing schedules and situations with diplomacy, discretion, and poise.
– Must be detail-oriented and able to work on multiple projects in a fast-paced, high-pressure environment.
– Flexibility, with the capacity to multi-task, meet deadlines, follow instruction, handle change, and maintain a cool head and pleasant demeanor in stressful circumstances.
– Some night and weekend work may be required and may be assigned on short notice.

Why Work at The Academy:

– Career Advancement: Enjoy clear pathways for promotion within the Academy.
– Impactful Programs: Play a crucial role in coordinating the Academy Gold Rising Internship and Visiting Artists Series, promoting cultural equity and inclusion.
– Engage with Talent: Create development opportunities for underrepresented youth.
– Innovative Projects: Contribute to unique educational outreach programs and special events that inspire future industry leaders.

If hired, we require all employees to be vaccinated against COVID-19, unless a medical or religious accommodation is needed as determined on a case-by-case basis.

The expected hourly rate for this role is $23. The actual base pay offered will be determined on factors such as experience, skills, training, location, certifications, education, and other factors permitted by law. Decisions will be made on a case-by-case basis.

Salary: $23/hour

Benefits: 
– Comprehensive medical, dental, and vision.
– PTO and sick time
– 401(k) retirement plan

Education requirements: High school degree

Deadline to apply: July 31, 2024

Documents required to apply: Resume, cover letter

How to apply: Apply directly on company website