The Actors' Gang
Culver City, CA
Role of The Actors’ Gang Managing Director:
We seek a Managing Director with strong executive leadership skills and a passion for the arts. This is a full-time position. As the chief administrative executive of the organization, the Managing Director is responsible for the company’s financial and business operations as well as managing the staff. The Managing Director must play a key role in fundraising, overseeing grant writing, donor management, as well as staff and volunteer management.
The Actors’ Gang (TAG) Managing Director reports to the Board of Directors and works in partnership with the Artistic Director, as the theater’s executive team. The Managing Director plays an integral role in the development and execution of the organization’s strategic plan in addition to day-to-day administrative activities, including:
Administration: The Managing Director hires, coaches, and supervises staff, recruits and trains the volunteer staff and exercises responsible stewardship of all resources within the organization and collaborates with the Artistic Director to ensure the optimum balance of artistic quality, financial strength, and institutional integrity.
- Manage, coach, and supervise all employees and volunteers except those who report to the Artistic Director.
- Ensure that the theater’s employment policies and reporting are consistent with all rules and regulations governing working in the State of California and the City of Culver City.
- Ensure that organization’s employment policies are current and complete and support the organization’s staffing goals and needs.
- Oversee recruiting, training, coaching, and retention of staff.
- Foster an office culture of teamwork, generous collaboration, clear communication, effective delegation, and mutual support.
Business Operations: The Managing Director supervises leadership for all departments including, but not limited to: administration, development, education, accounting, facilities, box office, marketing, prison project and patron services and provides input to each department. The Managing Director establishes, improves, and maintains efficient and cost-effective operations and internal/external communications for the organization, ensuring compliance with all theater policies, procedures and organizational bylaws; and, manages key vendor relationships, including landlords, insurance providers, donors, and financial institutions. All employment decisions must be approved by the Board of Directors and the Artistic Director.
Planning: The Managing Director works with the Development Manager, the Artistic Director, The Board of Directors, Marketing Manager, Staff Accountant, and support staff to create and execute long-term marketing and fundraising strategies that will sustain the fiscal and operational health of the theater.
Marketing, Communications: Oversees development and execution of annual communications plan, including marketing and PR strategies for promoting productions, educational programs and the theater in general.
Board of Directors: The Managing Director serves, with the Artistic Director, as the primary staff liaison to the Board of Directors and along with the Development Manager assists the Board’s leaders as appropriate with the recruitment, education and development of Board members and works closely with Board committees to engage the members in the service of The Actors’ Gang Theater. The Managing Director with support of the Staff Accountant is responsible for providing the Board with up to date financial reporting, budgets, profit and loss statements, etc.
Advocate: The Managing Director helps to advance the relationship between the theater and various local and regional organizations, including government agencies and advocacy groups, community and local business groups and arts organizations. The Managing Director/Artistic Director team presents the public face of The Actors’ Gang Theater and may be called upon to speak to private and public organizations and to the press.
- The Managing Director serves as a key representative of the theater in the community, including cultivation of donors, funding institutions, and government agencies.
- Represents The Actors’ Gang in communication with external agencies that have the power to govern or influence financial or administrative demands within our industry.
- Provides mandatory additional support for and attend meetings, fundraisers, events, celebrations, etc.
Financial Management: The Managing Director works with the Artistic Director to develop annual budgets to support the organization’s programmatic and institutional priorities. The Managing Director is responsible for monthly financial reporting, budget performance, forecasting, cash flow projections and maintenance of the accounting systems.
a.i. Manages the creation of the theater’s annual operating and capital budgets
a.ii. Manages financial reporting systems to ensure that all directors and managers have the information they need to manage their individual budgets
a.iii. Communicates monthly and annual financial progress against budget to the Board of Directors.
- Finance Operations
b.i. Manages the overall financial operations of the organization with the support of the Staff Accountant
b.ii. Manages all external financial reporting of the organization
b.iii. Provides financial reports to the Board of Directors
b.iv. Provides financial analysis and recommendations to guide the organization’s financial decisions
b.v. Works with outside auditors to assure that all financial systems and internal controls are adequate to appropriately serve the organization
The ideal candidate will:
o Have a bachelor’s degree and/or a minimum of five years of experience with a nonprofit organization in a management/leadership role;
o Experience in fundraising, Board relations, and prior experience with a theater company is highly desirable;
o Have strong business skills and experience in budgeting, and creating long-term budgets and goals, and financial management;
o Demonstrate experience and capacity to lead, manage, motivate, inspire, train and collaborate with staff, creative collaborators, Board and volunteers;
o Have the ability to successfully develop and implement long-term strategic and annual tactical plans;
o Be a highly motivated self-starter with strong computer skills and experience with QuickBooks, MS Office, and Google Docs.
o Exhibit a strong work ethic, as well as the flexibility to deal with unpredictable pressures and a variable flow of work activity with a small administrative staff;
o Be able to speak and write persuasively and serve as an advocate for the theater in public and to the media;
o Demonstrate experience and interest in supervising/managing fundraising campaigns and identifying new sources and increased levels of contributed income;
o Have a working knowledge of artistic production including intellectual property rights and contracts;
o Have experience and knowledge of marketing, advertising and public relations activities, particularly as they relate to growing ticket and other earned income revenue;
o Demonstrate a passion for theatre and the connection between a professional company and its community.