A Place Called Home
A Place Called Home has a great opportunity for a passionate and dedicated Music Program Assistant Manager to explore and implement creative ways to deliver programming that will shape the future of the youth participating in our programs.
A Place Called Home is a dynamic, non-profit youth and community center in South Central Los Angeles. APCH provides educational programs, counseling, mentoring, music, dance and art classes, fitness and health and wellness opportunities. As youth participate in our programs, they discover interests and talents and develop a better sense of themselves and their place in the world around them. Our goal is to increase the likelihood that youth will stay in school, pursue higher education, attain viable jobs, and become active community members capable of making positive change in the world in which they live.
Our mission is to serve youth and families directly and the optimal way to do that is in person. The majority of our positions require employees to work onsite at our facilities. We will always comply with or exceed government and public health safety mandates. Our priorities and policies to protect the safety and health of our staff and members may require special protocols on our campus and/or may require us to work remotely on a temporary basis.
Under the direction of the Sr. Music Program Manager, the Music Program Assistant Manager is responsible for supporting general department administration, curriculum development. The Music Program Assistant Manager implements programs, REACH objectives, the agency’s best practices, and program efficiencies. The Music Program Assistant Manager provides key support in programming application and policy.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Provide administrative support to the Music program including but not limited to semester schedules, staff, Independent Contractors and instructor assignments, coordinating student assessments, budgets and expenses, attendance reports, correspondence and other student performance administration.
Agency-wide duties including youth supervision when onsite, on agency related events, inputting class attendance and participation in agency events when required. ● Coordination of independent contractor paperwork and invoicing.
Provide instruction and serve as substitute instructor when needed.
Work closely with the Senior Music Program Manager in the recruitment, retention, supervision and coordination of students for Berklee City Music Program and the APCH Accelerated Music Program
Direct the APCH member ensembles as needed For the Accelerated Music Programs (AMP)
Represent the APCH Music Program and the Berklee City Music program at off-campus events, performances and conferences as required.
Support logistics and coordination for music program performances and events on and off-campus including student participation.
Support Music related needs of the agency’s programs.
Support the audio related needs of the agency’s programs.
Oversee support staff and volunteers for special events and serve as primary chaperone as necessary, including Virtual Workshops/Classes
Compose and prepare regular and special reports as required.
Maintain the database of student records and private instructors.
Assist the Senior Music Program Manager in the placement of AMP student enrollment in ongoing basis semester classes
Assist in preparing stage plots, input lists and any other needed information and or documentation for performances.
Communicate with performers and technical crews regarding rehearsals and production schedules and logistics.
Monitor student progress and maintain communication with parents regarding class performance, GPA, and attendance.
Provide work direction and guidance to contractors, volunteers, interns and support staff as assigned.
Responsible for equipment and supplies acquisition, classroom access, safety and equipment set-up, and scheduling instrument maintenance.
Assist contractors and staff in classroom management.
Assist the Senior Music Program Manager in semester evaluations and surveys. ● Assist in the development and management of daily and accelerated music classes. ● Work closely with the Senior Music Program Manager to maintain weekly, monthly and quarterly calendar of music activities, including virtual programming.
Submit appropriate paperwork and reports in a timely and efficient manner. ● Oversee weekend programming.
Drive APCH vehicles when needed to transport equipment or students for performances. ● Oversee all communication with the Membership department regarding enrollment.
Program Delivery Preparation and Scheduling Instrument Pick Up/Drop Offs with the Security Department.
Oversee, creating and updating APCH Music Program web page and its content. ● Write curriculum and lesson plans for classes.
Assist in weekly Homebase virtual connect.
Track member engagement and update the weekly remote tracking sheet. ● Track and manage all Virtual WFH Docs & Google Sheets
Manage lessons and weekly updates on Google Classroom (Independent Contractor and individual).
Oversee all program announcements sent out weekly in the internal and external bulletin.
Assist Senior Music Program Manager in managing third party tracking tools for all program activities.
Adhere to the highest ethical and professional standards and values at all times.
Perform other tasks as assigned.
The Music Program Assistant Manager will be an individual who carries high personal and professional standards, is high energy by nature, and enjoys partnering with others to achieve successful outcomes. To be successful in this role the Music Program Assistant Manager will focus on achieving excellence of service and performance in the five core competencies identified by the agency: integrity & trust, adaptability, accountability, learning and development and compassion. As a Music Program Assistant Manager they will also be expected to excel in the five department competencies of: internal & external collaboration, communication, prioritizing & planning, analytical thinking and work quality & innovation. The candidate will embrace the APCH culture of a learning organization and strive to constantly improve upon systems and services for the benefit of our employees and our constituents; and will be demonstrably committed to their own ongoing personal and professional development. Our culture encourages individuals to speak up, we respect diversity of thought, and we look to our staff to be candid with concerns and constructive suggestions. Together, we can continue to take APCH to even higher levels of excellence and service to the community.
Technical and Performance Skills
Excellent Oral and Written Communication Skills
Ability to Multitask
Dedicated to excellence Detail-Oriented
Strong Organizational Skills Microsoft Office Skills
Bilingual (Spanish/English) Preferred
Some Adobe Proficiency Advanced Proficiency in a musical instrument Problem solver
Advanced Music Theory Music Performance Intermediate Audio Recording and Technology Intermediate OSX
Bachelor’s Degree or equivalent in Music or Music Education
2-3 years providing classroom or group instruction
2-3 years working with youth population
2-3 years experience in organizing events
2-3 years administrative experience
5-7 years experience playing musical instruments
3-5 years leading music ensembles
3-5 years experience in live performances
2-3 years experience in Audio recording and technology
Strong comfort with Google Workplace, Zoom, Dropbox and other online platforms