Office Manager

Poster Mountain

Los Angeles, CA

We are a poster and fine art paper conservation and restoration studio in Los Angeles. We are specialists in addressing all paper conservation needs and employ a staff of highly educated and skilled technicians and artists. We are one of the premier paper conservation studios in the country.

We are seeking a full-time office manager that has excellent organization, prioritization and memorization skills. We need an individual who is exceptional at communicating. The ideal candidate will have prior administrative and/or management experience and a professional, positive, and upbeat temperament.  While it is not a necessity, a background in art or art history is a plus!

The candidate’s responsibilities include, but are not limited to the following:

  • Accounts Receivable and Accounts Payable management – you will be responsible for invoicing all completed projects while also maintaining up-to-date Accounts Payable with all vendors
  • Manage day-to-day accounting operation and financial reporting
  • Business account management, such as keeping insurances, taxes and permits up-to-date
  • Customer Service – communicate with clients about project details, timeline, and pricing
  • Respond to customer inquiry in timely manner
  • Work with accountant to prepare bi-weekly payroll and fiscal year-end reports
  • Process quarterly and monthly tax payments
  • Studio photography and updating of database daily
  • Basic Photoshop work
  • Organizing and handling of delicate, fragile paper-items for storage and photography
  • Manage studio staff
  • Oversee project management
  • Work with staff to schedule projects
  • Maintain spreadsheets and forms used to track the progress of all projects
  • General office administrative duties
  • Answering multi-line phone calls
  • Maintain office calendar and office organization
  • Designing and maintaining filing system
  • Basic Human Resource responsibilities to ensure compliance
  • International and domestic shipping and receiving
  • Purchasing and tracking of supplies
  • Track incoming packages and notifying clients of arrival
  • General bookkeeping
  • Plan in-house activities and events
  • Assist C.E.O. and C.O.O. as needed
  • Support conservators in safety data policies, procedures, and compliance
  • 50 WPM or higher typist
  •  Errands or deliveries as needed

 

The ideal candidate will have the following qualities/skills:

  • Prior administrative and/or management experience
  • Extremely proficient in MS Office Suite and QuickBooks
  • Excellent communication skills and professional phone demeanor
  • Proactive and resourceful in solving problems, detail-oriented, and punctual
  • Ability to work independently
  • Art handling experience a plus

 

This is a full-time job, Monday through Friday from 7:00 AM until 3:00 PM. We are willing to train the right person. Must be able to start by ASAP. Candidate must be a legal resident, citizen or have permit to work in USA. Please submit resume to postermount1@aol.com

 

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